Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time, permanent, Payroll Coordinator position as a part of the Finance team located at the Alderney Gate Public Library.This is a unionized position. Preference will be given to internal applicants from the NSUPE Local 14 bargaining unit.Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants' needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs.ABOUT HALIFAX PUBLIC LIBRARIESHalifax Public Libraries engages communities and the people who live in them - encouraging participation, facilitating connections, and providing solutions in an ever-changing world.We provide equal and open access to services to all residents of Halifax Regional Municipality.Under the direction of the Halifax Regional Library Board, the Library provides learning, social, and engagement opportunities through a network of 14 branches, an online presence, community engagement, borrow by mail and home delivery services.POSITION SUMMARYUnder the direction of the Assistant Manager, Payroll & Finance, the Payroll Coordinator is responsible for carrying out system-wide payroll functions to ensure all employees are paid and deductions are entered accurately, according to the current collective agreement, policies, procedures and legislation. You will be part of a collaborative team,



working in a fast-paced environment adhering to tight payroll deadlines.KEY RESPONSIBILITIESProcess the bi-weekly payroll by ensuring that all necessary timesheet/payroll data is received, analyzed, calculated, audited and entered in the payroll system in accordance with the collective agreement and conditions of employmentInvestigate and resolve employee payroll concerns and responds to inquiries from employees and outside agenciesPerform multiple audits and investigate all data in the payroll system to ensure data integrity, take corrective action as necessaryCompile data/prepare reports and respond to requests and respond to requests from internal and external contactsReconcile terminations, retirement, and leaves of absence for recovery of earnings, overpayments, garnishments and advance paysMonitor and adjust leave entitlements such as vacation, sick leave, lieu time, and purchased leave to ensure employee entitlements are accurateSet up new employees and positions in the payroll system consistent with terms and conditions of employmentMaintain payroll related documentation, tracking sheets and filesMake recommendations to payroll procedures relating to process improvement and ensure processes are documentedSeek and attend training and career development opportunities to stay current on changing payroll legislation, practices and technologyCompile,



analyze and authorize Records of Employment ensuring compliance with Service Canada requirementsProvide support to the Finance and Human Resources teams, including preparing HR correspondence and employment related lettersDisplay, promote and perform work duties in a positive and safe way and display safety awareness at all timesDO YOU HAVE WHAT IT TAKES?Education and Experience:Completion of two (2) years post-secondary education & two (2) years related experienceCompletion of Grade twelve (12) or equivalent & four (4) years related experienceORRequirements:Read and write EnglishExcellent communication skillsStrong analytical and problem solving skillsExcellent customer/client service skillsDemonstrated ability to be flexible and adaptableExceptional attention to detail and organization skillsKnowledge of payroll and employment legislation and requirements, EI, WCB, Canadian Payroll, Canada Revenue Agency, and Service Canada and Privacy regulations/legislationIntermediate to advanced knowledge of and experience with computer applications:Microsoft OfficeSAP/HR or computer based payroll systemsIntermediate technology skills:Willingness to learn and experiment with additional tools and technologiesWillingness to support others in learning technical skills and conceptsAssets:Experience working in a unionized environmentKnowledge of collective agreements and Pension & Benefits plansPayroll Compliance Professional (PCP) designation or equivalentWorking Conditions:Considerable computer useExtended periods of concentration on precision workSitting for more than 80% of the time

📌 Payroll Coordinator (Halifax Regional Municipality)
🏢 Halifax Public Libraries
📍 Halifax Regional Municipality