About HoxtonWe're a client-side workplace partner working across real estate, workplace strategy, workplace workplace, and the wider decisions that shape workplace performance.Workplace Environment is our focus on how workplaces feel and function day to day: how people are welcomed, how the space feels, how service partners show up and how issues are handled. We shape that experience, align the people around it, and hold the standard over time.This is not a business built on layers, scripts, or politics. It's built on the people who do the work, and we're careful about who we bring in to represent us.Workplace Partners, Built Different.What We Are Recruiting ForWe're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the client's teams and service partners to keep the experience consistent as the business changes.Success is measured in outcomes: a workpl ace that feels deliberate, not accidental, service partners delivering to standard, and people who want to come in.Worth knowingLocation:Toronto,on-siteInitialterm:Through31December2026 (possible,subjecttooperationalrequirements)What You Will DoDeliver the day-to-day workplace experience, from the first welcome in the morning to closing up at nightBring the agreed experience model and service standards to life on site, so they're lived in practice, not just written downCoordinate the service partners responsible for the workplace, including reception, cleaning, security, catering and maintenance, and flag where standards slipSpot issues early, and fix or escape them quickly before they affect the people using the spaceBe the first point of contact for the client's people on anything workplace relatedLook after front of house, visitors and the moments that matter most,



from a new joiner's first day to client visitsWork with building management and landlords on access, repairs and building issues, so problems are resolved, not passed aroundSupport a safe workplace, including fire, first aid and emergency procedures, alongside the client's teams and building managementCoordinate the physical side of moves, desk and space changes, and people joining and leavingWork with the client's IT team so meeting rooms, AV and workplace technology are ready when people need themPlan and run events and moments that bring the workplace to lifeTrack workplace spend and service requests, and keep records up to dateGather feedback, track how the workplace is used and performing, and report on what needs attentionSupport sustainability and wellbeing in the workplaceAct as the on-site point of contact for workplace projects such as refurbishments, moves or exitsTake on any other tasks appropriate to the role, as the needs of the workplace and the business changeWhat You Bring3+ years in workplace experience, workplace operations, office management or a related roleExperience working with service partners day to dayA track record of running a welcoming, well-run workplace day to dayExperience running front of house, events and visitor experienceA working knowledge of workplace health and safety in your marketComfort with workplace technology, and you're quick to pick up new systemsExcellent written and spoken EnglishAbout YouService-minded,



with genuine care for the people you look afterYou notice the details others walk pastHands on, and nothing is beneath youCalm under pressure, and quick to fix things when they go wrongProactive, spotting problems before anyone else doesConfident speaking up when something isn't right, with warmth and without egoYou make good calls, and you know whenDiscreet with client informationConfident with technology and AI toolsHappy working in person on site, with some flexibility around events and building worksNice to HaveA background in hospitality or another client-facing service roleIn-house workplace experience at a global businessA health and safety or first aid qualificationExperience supporting office moves, fit-outs or exitsExperience with workplace platforms such as booking, visitor management or helpdesk systemsA second languageWhy HoxtonHoxton isn't a large consultancy with layers of hierarchy and well-worn playbooks. We're building something different.In Workplace Environment, you represent Hoxton on site. The standard you hold is the one clients see and the people in the workplace feel.If you want a predictable role with rigid structures, you won't feel at home here. If you want real responsibility and work that people feel every day, you will.Recruitment and Candidate NoticeHoxton will never request payment, fees or financial information from applicants at any stage of the recruitment process.We don't accept unsolicited CVs from recruitment agencies. Any unsolicited CVs submitted through our website, or sent to Hoxton employees or personal email accounts, will be considered the property of Hoxton and may be used in connection with recruitment without any obligation to the submitting agency.All legitimate recruitment activity for Hoxton is conducted directly by us or through formally engaged recruitment partners.

📌 Workplace Coordinator (Part Time Contract) (Toronto)
🏢 Hoxton
📍 Toronto