In the land of craft beer, craft coffee, and craft doughnuts, we craft the visual effects of film and television, using tools of science to create pieces of art.Refuge is an Emmy Award-winning visual effects studio based in Portland. A self-styled "Monster Shop," we specialize in the creation of creatures, FX, and world-building that bring shows to life. Refuge is home to a team of skilled artists and producers committed to breakthrough work in visual effects. We thrive on creativity and collaboration, blending science with artistry to give talented professionals the opportunity to bring their ideas to life.The RoleAt Refuge, the Visual Effects Coordinator supports the day-to-day flow of production ensuring that information, assets, and communication move efficiently across the team.This role works closely with the Production Manager, Producer, and VFX Supervisors, and is deeply embedded in the daily operations of a project. The expectation is not just to track tasks, but to actively support the team - keeping things organized, following up on details, and helping remove small issues before they become bigger problems.What You'll Be Responsible ForData & Asset ManagementManage turnovers, plate ingestion, and client deliveriesTrack incoming and outgoing assets to ensure nothing is missedHelp maintain clean, accurate data across the projectShotGrid & TrackingBuild and maintain ShotGrid (or equivalent) with client and internal dataKeep task statuses, notes, and assignments up to dateEnsure information is accurate and accessible to the teamSend out work for vendor bidsTrack vendor communication, awards, and prioritiesSupport Producer and Production Manager in managing vendor timelinesDaily Team CoordinationTrack daily action items from rounds, dailies,



and meetingsFollow up with artists and supervisors to ensure tasks are completedDelivery SupportPrep and organize client deliveriesEnsure deliveries are complete, accurate, and on timeCoordinate with VFX Editor to keep project tracking alignedProduction SupportAssist Production Manager with scheduling updates and task trackingHelp keep the project running smoothly on a daily basisKey ResponsibilitiesKeep day-to-day production operations organized and running smoothlyEnsure accurate tracking of assets, tasks, and project dataSupport communication across artists, supervisors, and productionFollow up on details and ensure nothing falls through the cracksAssist with deliveries, vendor coordination, and project logisticsSupport the Production Manager and broader production teamWhat We're Looking For1–3+ years of experience in production, post-production, or VFX (Coordinator or similar role)Solid organizational skills and attention to detailClear and proactive communication skillsAbility to multitask and stay focused in a fast-paced environmentExperience with production tracking tools (ShotGrid, ftrack, Notion, or similar)A proactive mindset and willingness to follow through on tasksNice to HaveFamiliarity with asset workflows and delivery processesInterest in growing into Production Manager or Producer rolesWhy This Role MattersThis role is the foundation of the production team. Coordinators are the connective layer that keeps information flowing, tasks moving, and teams aligned.A strong Coordinator doesn't just track what's happening - they help make it happen. They bring organization, follow-through, and clarity to the day-to-day work, ensuring that projects run smoothly and that the team can focus on delivering great creative.

📌 Remote Visual Effects Coordinator (Vancouver)
🏢 Refuge Visual Effects
📍 Vancouver