DescriptionDepartment of the Obstetrics & Gynaecology in the Cumming School of Medicine invites applications for a Program Coordinator. This Fixed Term Recurring Part-time is for approximately 4 months (based on length of grant funding), with the possibility of extension.The Program Coordinator position will coordinate the Alberta Sex, Gender and Women's Health Hub (SGWH2). SGWH2 is a new provincial interdisciplinary research and innovation program that brings together clinical and graduate trainees, post-doctoral fellows, early career researchers (ECRs), established researchers, and professionals from within and outside of academia with a shared passion and interest in female and women's health to produce research and research informed public materials. This current program will support multiple projects, involve teams from multiple institutions, and will utilize a centralized website to update on activity and outputs.Reporting to the Principal Investigator.Summary of Key Responsibilities (job functions include but are not limited to):Program ManagementIn collaboration with the Principal Investigators, coordinate all aspects of a provincial program, evaluating program impact, and recommending improvements when appropriateResponsible for coordinating communication across the province to develop and deliver program contentDevelop project timelines, monitor and control of project deadlines and outcomesRecruitment of student and faculty participantsCo-Lead the evaluation of the training program. This may include developing and piloting questionnaires, distributing questionnaires, conducting interviews, tracking academic outputs (i.E. papers, grants, etc) and analyzing qualitative and quantitative dataStrategic PlanningWork with collaboration with the PIs to formulate and develop a strategic planContribute to funding strategies and identify funding opportunitiesFacilitate research and innovation activities to align with the strategic planEnsure stakeholders and members understand strategic plan and alignment of individual research activities and projects within the overarching programPreparation of written material: for example, grant applications, ethics applications, project updates, interim/final reports to funding agencies, publications, presentations and proposalsResponsible for facilitating all contracts and agreements; for example, data transfer agreements and internal agreementsMaintain high profile of training program via website creation/updates, social media, and annual newsletterDevelops and implements data entry systems for research projects primarily using database software such as REDCap and QualtricsParticipates in the development of effective data collection proceduresLeadershipManage and ensure administrative components of multi-disciplinary and multi-university team grants are completed and accurateDevelops and manages guidelines for the program's research quality improvement activityPropose and contribute to the program leadership team in long range planning to enhance productivity and process improvementWorks with the principal investigators to develop and implement appropriate plans for the dissemination and knowledge translation of research findings, internally and externallyProvide orientation, system navigation and advice to investigators and their team membersTake initiative and assist administrators in determining solutions for problems and issues that arise for complex grants and proposalsStaff and BudgetingBudget Monitoring: responsible for overseeing all research accounting matters and for monthly review and reconciliation of applicable study budgetsWork with appropriate University departments and other universities to set-up new research accounts for awards and studies and assists researchers in setting up contracts/agreements for external vendors, persons of interest and contractors in compliance with University policiesAct as a liaison with Human Resources, Research Services, IT and other applicable departments to ensure correct Alberta Health Services and University of Calgary processes and procedures are followed in regards to new hires and terminationsHelp with administration and logistics of hiring and onboarding students and other personnelQualifications / RequirementsBachelor's Degree in Health Sciences, requiredMinimum of 3 years of related experience3-5 years in a supervisory position is required3-5 years of project management is requiredExperience with University of Calgary systems is preferredPrior experience with human participant research is an assetExperience creating educational and training programs is an assetExperience working with students or training employees preferredExcellent organizational and time management skillsAbility to plan and direct quality assurance, quality improvement, research and administrative activities within a team environmentAbility to provide support to other members of the teamExcellent written and verbal communication skillsIntermediate to advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and PhotoshopExcellent interpersonal and organizational skillsDemonstrated proficiency in budgeting and resource planningDemonstrated ability in professional writing and preparing reportsApplication DeadlineNovember 16, 2026We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.About the University of CalgaryUCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city.



It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an creative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.Ca.The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here.In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities.Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

📌 Program Coordinator, Obstetrics & Gynaecology (Calgary)
🏢 University of Calgary
📍 Calgary