Details of the positionJob title: Office Agent, Class ISchool / Centre / Department : Alexander Galt Regional High SchoolLocation : Sherbrooke (Lennoxville), QCWorkload & schedule: 35 hours per week Monday to Friday, 8:30 am to 4:00 pm Given the nature of the tasks, the schedule is subject to change provided an agreement between the supervisor and the selected candidate.Status: RegularDesired start date: November 16, 2026Salary : $25.65- $28.68per hourSupervisor: School PrincipalNature of the workThe principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.Description of tasksThis position is responsible for :Coordination of replacement staffPay entryPurchasingCoordination of school trips in collaboration with the transportation departmentPerform any other related tasks as needed.General tasks related to classification:Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.Collect, validate, and compile the necessary data.Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.Compile budgetary data, assist in the preparation of a unit or department's budget, and provide information on budget balances.Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations,



and relay decisions.Draft correspondence related to assigned tasks.Carry out all administrative operations related to aptitude tests and administer exams as per instructions.May be required to train current office agents (Class I) and coordinate the work of support staff.Desired profileSchoolingMeet one of the following profiles:Hold a Diploma of Vocational Studies in an appropriate specialty, notably Secretarial StudiesHold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.ExperienceHave one (1) yearof pertinent experienceOther requirementsBilingual (French and English)Knowledge of computer software: Microsoft Suite, Google EnvironmentGood interpersonal skillsGood organizational skillsExperience with GRICS would be an assetSelection processOnly selected candidates will be contacted.Selected candidates will be required to:Authorize verification of their professional referencesProvide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Bill 47)The evaluation process for this position may include administrative testing.Additional informationDiplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.G., WES) are not accepted.ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.

📌 -079 | Office Agent, Class I (Sherbrooke)
🏢 Eastern Townships School Board
📍 Sherbrooke