Kayla's Children Centre is looking for a highly organized Camp Administrative Coordinator to keep Camp18 and Camp Lionheart running smoothly all year. You'll be the go-to administrative point person for camp, keeping information, communication, deadlines and processes organized across every area of camp.KCC has dedicated Registration, HR, Payroll and Accounts Payable departments. This role doesn't replace them. Instead, you'll work closely with each one to make sure camp-related processes are completed, information gets where it needs to go, and nothing falls through the cracks.This is a year-round role, with responsibilities increasing significantly in the months leading up to and during the summer camp season. The position supports both Camp18 Day Camp and Camp Lionheart Overnight Camp, reports to the Camp Director and works closely with the Associate Camp Director.What You'll DoManage day-to-day camp administration and support Camp leadershipAct as the central point of contact for camp-related administrative questions and follow-upCoordinate camp calendars, meetings, deadlines and key datesSupport camper registration with the Registration team, including tracking outstanding forms and informationWork with HR on camp staff applications, onboarding requirements, contracts and documentationWork with Payroll and Accounts Payable on camp-related submissions, invoices, reimbursements and documentationKeep camper and staff records accurate, up to date and confidential across camp platformsSupport parent and staff communications, including emails, forms, reminders and information packagesHelp prepare for camper intake, staff training and camp orientationCoordinate the administrative side of transportation, trips, special programs and camp eventsHelp with ordering, supplies and other operational needsKeep information flowing between Camp, Medical, Therapy, Behaviour, HR, Registration, Finance and other KCC departmentsProvide on-site administrative support during the camp seasonLead end-of-season administrative wrap-up,



documentation and follow-upSupport family programming and events throughout the yearWho You AreYou're highly organized, take initiative and are comfortable with a lot of moving pieces at once. Camp changes quickly, so you can problem-solve, follow up and see what needs to happen next without waiting to be asked. You are:Extremely organized and detail-orientedA clear, confident communicator, in writing and in personComfortable following up with people and keeping others on trackAble to juggle multiple priorities and deadlinesTech-savvy and quick to learn new platformsWarm and professional with families and staffA collaborative team player across departmentsFlexible and calm in a busy camp environmentDiscreet with confidential informationSomeone who owns tasks and sees them through from start to finishWhat You Bring2+ years of administrative or coordination experience; camp, school or non-profit experience is an assetStrong skills with email, spreadsheets and online platformsComfort working in an Orthodox Jewish environment and following KCC's dress code and policiesStandard First Aid and CPR-C, or willingness to obtain before the camp seasonA satisfactory Vulnerable Sector Check is a condition of employmentDetailsPosition: Full-time, permanent (new position)Hours: Monday to Friday, 9:00 to 5:00 for most of the year. During the camp season the schedule includes in office workLocation: 36 Atkinson Avenue, Thornhill, ONSalary: $45,000 to $60,000 per year, based on experienceBenefits: Extended health and dental, paid statutory holidays, Jewish holidays off, and paid vacationKayla's Children Centre is an equal opportunity employer. Accommodations are available on request at any stage of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.KCC uses AI to help screen responses to pre-screening questions. Our team reviews every candidate's qualifications and experience, including applications the system flags.We thank all candidates for their interest. Only those selected for an interview will be contacted, and everyone we interview will hear back about the outcome within 45 days.

📌 Camp Administrative Coordinator (Vaughan)
🏢 Kayla's Children Centre
📍 Vaughan