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Date Posted:

11/05/2026 Req ID:

50923 Faculty/Division:

Temerty Faculty of Medicine Department:

Department of Medicine Campus: St. George (Downtown Toronto) Position Number:

00056759 Existing Vacancy:

Yes

Description:

About us: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity: The Department of Medicine is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites. We are a powerhouse of medical research, with more than $162-million in annual research funding. This research generates new knowledge with the goal of meaningfully impacting internal medicine training and the care and health outcomes of patients and their families. AsAcademic Appointments & HRIS Assistant, you will work collaboratively within a team of administrators to coordinate the clinical (MD) faculty appointments processes and academic life cycle. You will be entrusted with key administrative tasks that will require tact and diplomacy and meticulous attention to detail in a high-volume environment. Your proven ability to gather and interpret key information from multiple sources will ensure that we support solid clinicians, teachers, educators, quality improvers and researchers who will shape the next generation of internal medicine specialists.

Your responsibilities will include:

Tracking applicant files and verifying the accuracy and completeness of documents

Interpreting and applying rules and policies, and providing detailed explanations to stakeholders

Supporting senior level committees, including agendas, minute taking and coordinating logistics

Coordinating and tracking endowed chair appointments

Proofing and posting advertisements for faculty positions

Processing payroll transactions and generating reports

Essential Qualifications:





Advanced College Diploma (3 years) or acceptable combination of equivalent experience

Minimum three (3) years relevant experience, preferably in a University or teaching hospital environment

Familiarity with the University of Toronto's, Faculty of Medicine's and affiliated hospital policies and procedures

Demonstrated experience interpreting and processing the University’s academic appointments and promotions policies and procedures, and informing senior stakeholders accordingly

Demonstrated experience managing databases and generating reports

Experience drafting correspondence and working with and supporting committees

Experience processing payroll transactions

Experience working with document management software and the portal

Experience with HRIS, Taleo, Laserfiche and FOCUS

Exceptional communication (verbal and written), listening, interpersonal and presentation skills

Strong organizational skills with a demonstrated ability to set priorities

Ability to work in an environment that requires multi-tasking on varied duties, and adaptability

Relentless attention to detail and accuracy

Strong customer service orientation and ability to interact with people in a tactful, polite, confidential, professional and diplomatic way

Assets (Nonessential):

Knowledge of clinical (MD) faculty appointments policies

To be successful in this role you will be:

Meticulous

Multi-tasker

Organized

Tactful

Team player

Please note: This is an 12-month term position .

Closing Date:

11/13/2026, 11:59PM ET Employee Group:

USW Appointment Type : Budget - Term Schedule:

Full-Time Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category:

Administrative / Managerial Divisional HR Office Email:





[email protected]

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [email protected] .

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website .

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📌 Academic Appointments & HRIS Assistant (Toronto)
🏢 University of Toronto
📍 Toronto