Academic Appointments Administrator Date Posted: 10/28/2026
Req ID: 50817
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00056813
Existing Vacancy: Yes
Description About us: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.
As the Academic Appointments Administrator, you will play an integral role serving as the primary resource for all clinical and (non-MD) faculty appointments. You will coordinate the academic appointments process and exemplify professional and customer service excellence by responding to multiple inquiries and providing accurate information and advice. Your superior organization and customer service skills combined with your meticulous attention to detail will contribute to the ongoing appointment process in the Department of Family and Community Medicine.
Your responsibilities will include: Administering the academic appointments, reappointments and renewals process and ensuring the completeness of documents
Providing information and guidance to leadership, program and hospital site assistants on the university’s faculty appointments, renewal processes and any appointment related inquiries
Writing routing documents and correspondence
Providing support to committee’s including coordinating meeting schedules, developing agendas, booking rooms and taking minutes
Providing formal job-related training
Processing payroll and maintaining information on HRIS
Maintaining databases and generating reports
Fostering cooperative working relationships with a wide variety of internal and external contacts
Essential Qualifications: Three-Year Advanced College Diploma in Business Administration or related field, or acceptable combination of equivalent experience




Minimum three (3) years of related administrative experience, preferably in a University and/or hospital workplace
Experience interpreting and processing academic appointments
Experience writing and editing communication materials and preparing status reports
Demonstrated experience managing databases and generating reports
Experienceproviding support to committees (i.e. taking and transcribing meeting minutes, developing agendas, making logistical arrangements)
Experience interpreting and applying policies and procedures
Experience providing training
Advancedproficiency in MS Office Suite, survey tools and content management systems
Exceptional interpersonal and communication skills, both verbal and written
Strong customer service skills with an ability to work both independently and effectively with faculty members and other key stakeholders
Ability to work professionally with confidential information
Ability to interpret requirements and develop processes and procedures
Strong attention to detail and document management
Solid critical thinking, interpersonal and organizational skills
Ability to exercise initiative, tact, discretion, problem‑solving skills and to work under pressure to meet deadlines
Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and quality
To be successful in this role you will be: Communicator
Efficient
Meticulous
Multi-tasker
Organized
Team player
Closing Date: 11/05/2026, 11:59PM ET
Employee Group: USW
Appointment Type : Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: [email protected]
Lived Experience Statement Candidates who are members of Indigenous, Black,



racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are invited to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Job descriptions are available upon request for internal applicants.
Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact [email protected].
Indigenous Substantiation Process The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.
Job Segment Payroll, Document Management, HRIS, HR, Academic, Finance, Technology, Human Resources, Education

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📌 Academic Appointments Administrator (Ontario)
🏢 University of Toronto
📍 Ontario