Position Summary

Reporting to the Scholarships Manager, the Scholarships Associate supports the administration and coordination of the University’s entrance and in-course scholarship programs. The role is responsible for assessing scholarship eligibility, coordinating application and selection processes, administering awards, and supporting scholarship renewals and appeals. The incumbent also serves as a key resource for Scholarships & Student Aid Office (SSAO) staff, students, University stakeholders, and external partners, ensuring the accurate and timely delivery of scholarship services in accordance with established University policies and procedures.

Primary Responsibilities

- Scholarship Application Assessment and Selection Review and evaluate applications for one-year and renewable entrance scholarships, including academic achievement, supplemental submissions, and established eligibility criteria.
- Make recommendations regarding scholarship offers, renewals, and referrals to scholarship selection committees.
- Analyze applications from Ontario and out-of-province candidates for major entrance scholarships, providing recommendations on award levels and advancement to Prestige and Greville Smith Scholarship selection committees.
- Administer nomination and application processes for entrance, in-course, and internal and external scholarship competitions such as,, Athletic Awards, Governor General, Chadha Family Scholarship, and CCIQ. This includes coordinating application reviews, compiling applications, verifying supporting documentation, distributing materials to selection committees, assessing eligibility criteria by reviewing academic records such as GPA, credit requirements and other criteria, and communicating award decisions to recipients.




- Scholarship Selection Committees, Renewals and Appeals Coordinate the administration of scholarship selection committees, including confirming annual membership, scheduling meetings, facilitating committee activities, implementing committee decisions, and preparing supporting materials.
- Coordinate annual calls for scholarship nominations by liaising with faculty and unit contacts and ensuring application materials and scholarship website information are accurate and up to date.
- Support the Scholarship Program renewal process by verifying academic eligibility such as GPA and credit load requirements and preparing recommendations for renewal decisions.
- Coordinate the scholarship appeals process, including preparing and maintaining documentation, reports, and supporting materials for the Scholarships Manager and Scholarships Review Subcommittee (SRS Appeals Committee).
- Scholarship Award Administration and Processing Enter and maintain scholarship award offers in Banner Student Aid (BSA), including tracking accepted and declined offers; processing cancellations, revisions and award reassignments, and adjusting disbursement dates and amounts.
- Coordinate the timely preparation and distribution of scholarship offer letters and related communications, ensuring adherence to established schedules and deadlines.




- Provide administrative and clerical support for scholarship and merit-based award disbursements in BSA.
- Coordinate and track the deposit of external scholarship cheques and maintain accurate records.
- Monitor Loran Scholarship recipients applying to McGill, coordinate concierge services with Recruitment, and oversee the distribution of Loran stipend cheques to registered Scholars.
- Communications and Outreach Act as resource person for Scholarships & Student Aid Office (SSAO) staff and McGill Community, providing comprehensive information on the University’s Entrance Scholarship program’s policies and procedures.
- Respond to inquiries from applicants, current and current students, parents, high school counsellors, and other stakeholders regarding the Scholarship Program.
- Monitor and maintain statistics on email and telephone inquiry volumes.
- Represent the Scholarship Program at recruitment activities and events such as the Parents’ Welcome Weekend, Open House, Prestige events, and other initiatives.
- Donor Stewardship, Recognition and Scholar Engagement Collaborate with University Advancement (UA) in organizing student appreciation receptions, events, and donor acknowledgement programs.
- Coordinate student participation in the Prestige Scholars Mentorship Program, serving as the liaison with UA and supporting program administration.
- Records Management, Reporting and Process Improvement Maintain scholarship databases, records, tracking systems, and related documentation to ensure the accuracy and integrity of scholarship, recipient, donor, and committee information.
- Organize and maintain unit documents and files in accordance with the University Retention Schedule for archives.
- Identif

📌 Scholarships Associate (Canada)
🏢 McGill University
📍 Canada