Finance CoordinatorEmployment Type: Full-TimePositions available: 1This position is hybrid, onsite 3 - 4 days per week. The schedule requires some flexibility to support a 24/7 program setting.Location: 17511 108 Avenue, Edmonton ABWhat We DoYESS is a not-for-profit agency working with youth facing difficult realities. Based in Edmonton, our Youth Support Centre provides immediate and low-barrier 24/7 sleep support and individualized wrap-around supports for young people aged 15 -24.We work collaboratively within a network of care, focused on the prevention of youth homelessness by providing youth with the necessary supports to stabilize their housing, improve their wellbeing, build life skills, connect with community, and avoid re-entry into homelessness.We are committed to advancing equity, diversity, and inclusion, and to cultivating an environment where all individuals feel respected, valued, and supported. YESS is an equal opportunity employer and always strives to ensure all employment decisions are grounded in equity, fairness, and merit.What You Will DoReporting to the Chief Financial Officer, the Finance Coordinator is responsible for coordinating YESS' day-to-day financial operations, ensuring accurate and timely accounting, financial reporting, budgeting, cash management, compliance, and audit support.The Finance Coordinator supports the CFO by maintaining reliable financial information, preparing financial analysis, and ensuring effective financial processes and internal controls. The role works closely with leaders across YESS to support budget management, financial accountability, and informed organizational decision-making.Coordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activities.TheFinance Coordinatorworks collaboratively with People & Culture on the financial reporting and reconciliation of payroll-related information. Payroll administration remains the responsibility of People & Culture.Key ResponsibilitiesFinancial Operations & AccountingMaintain and improve accounting processes, procedures, and internal controlsCoordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activitiesPrepare and review journal entries and supporting documentation to ensure transactions are accurate and appropriately recordedOversee bank, credit card, and petty cash reconciliationsOversee vendor records, payment processes, and financial documentationMaintain accurate and organized financial records and ensure transactions are recorded in a timely mannerIdentify and implement improvements to financial processes and proceduresFinancial Reporting & AnalysisPrepare monthly financial statements, reporting packages, and supporting schedules for review by the CFOCoordinate and complete the month-end and year-endfinancial close processesComplete and review balance sheet reconciliations and supporting schedulesPrepare departmental variance reports and work with leaders to understand significant variancesProvide financial analysis and supporting information to assist the CFO with organizational decision-making and financial planningPrepare financial information and supporting schedules for Executive Leadership Team and Board reportingReview and reconcile payroll-related financial entries and liabilities in collaboration with People & CultureBudgeting & ForecastingSupport and coordinate the annual budgeting process by preparing templates, gathering departmental submissions,



and consolidating the organizational budget for review by the CFOMonitor actual results against approved budgets and provide variance analysisPrepare budget reports and financial information for department leaders and the CFOSupport financial forecasting by preparing financial data, analysis, and projections for review by the CFOProvide financial analysis to support program planning, funding decisions, and organizational initiativesCompliance & External ReportingMaintain day-to-day financial practices in accordancewith applicable accounting, tax, and regulatory requirementsPrepare and submit GST rebate filingsPrepare and coordinate WCB financial reportingSupport financial reporting requirements for government contracts, grants, and funding agreementsSupport preparation and submission of the annual T3010Maintain documentation required for CRA, regulatory, and other external reportingMonitor relevant accounting and regulatory changes and bring financial impacts to the attention of the CFOAudit & Year-EndSupport the CFO in coordinating the annual audit processPrepare audit schedules, financial statements, supporting documentation, and other information requested by auditorsCoordinate responses to routine auditor requests and follow up with internal departments as requiredSupport the implementation of audit recommendationsCoordinate and complete the finance year-end close process and provide information required for the preparation of annual financial statementsCash Management & BankingMonitor day-to-day cash activity, account balances, and short-term cash requirementsPrepare cash flow information and reporting for review by the CFOMaintain day-to-day banking administration and reconciliationsReconcile investment statements and maintain accurate investment records and supporting schedulesMaintain financial records related to lines of credit, credit facilities, leases, and other financial commitmentsFinancial Controls & RiskMaintain and support effective internal financial controls to safeguard YESS assets and promote financial accountabilityApply and maintain establishedfinancial controls and procedures within day-to-day finance operationsMonitor compliance with financial policies, procedures, and approval authoritiesIdentify financial control gaps, risks, and process concerns and elevate them to the CFOAssist the CFO with the review and updating of financial procedures and controlsMaintain appropriate segregation of duties and supporting documentationSystems & Continuous ImprovementMaintain and support the effective use of YESS financial systems, including Sage and related financial reporting toolsIdentify opportunities to improve financial processes, reporting, and system efficienciesDevelop and maintain clear finance procedures and documentationWork with IT and other departments to address finance system and reporting needsProvide finance-related guidance and support to managers and staff with budget responsibilitiesCollaboration & Other DutiesWork closely with the CFO and department leaders to support financial accountability and informed decision-makingWork collaboratively with Fund Development to provide financial information required for grants, funding applications,



and donor reportingPartner with People & Culture on payroll-related financial reporting and reconciliationSupport the CFO with financial analysis, research, and special projectsAttend major YESS events and meetings as required to support financial operationsParticipate in ongoing professional development and remain informed of current practices in not-for-profit financeOther duties as assignedKey OutcomesAccurate and timely financial reporting, reconciliations, and month-end and year-end close processesEffective and well-controlled day-to-day financial operationsConsistent budget monitoring and clear variance reporting for department leaders and the CFOTimely completion of required GST, WCB, T3010, audit, and other external reportingReliable financial information and analysis to support organizational decision-makingWell-documented financial processes and effective internal controlsStrong collaboration between Finance, People & Culture, Development, and other YESS departmentsCore Competencies & ExpectationsDemonstrate integrity by acting with honesty, fairness, respect, and maintaining confidentiality in all interactions.Communicate effectively through active listening, clear messaging, and respectful, transparent dialogue with team members and stakeholders.Deliver results by meeting performance expectations, taking initiative to solve problems, and supporting team success.Provide service excellence by responding professionally and respectfully to the needs of youth, partners, and colleagues.Apply strong problem-solving and judgment to assess situations, identify solutions, and seek support when needed.Foster teamwork by collaborating effectively, contributing positively to team culture, and valuing diverse perspectives.Qualifications & ExperienceDiploma or degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be consideredCPA designation or working toward a CPA designation is preferred3-5 years of progressively responsible experience in accounting or financeExperience with full-cycle accounting, month-end and year-end close, financial reporting, budgeting, and reconciliationsGood understanding of accounting principles, financial controls, and financial reportingExperience preparing financial statements, budgets, forecasts, and variance analysisExperience with accounting software, preferably Sage OnlineStrong Excel skills and experience working with financial reporting toolsExperience with audits, government funding, grants, and external reporting is an assetExperience working in a not-for-profit or charitable organization is an assetStrong analytical, organizational, and problem-solving skillsHigh attention to detail and commitment to accuracyStrong communication skills and the ability to explain financial information to non-financial stakeholdersAbility to manage competing priorities and meet deadlines in a fast-paced environmentWhat You BringSolid knowledge of accounting and financial reporting principlesStrong Excel and financial analysis skillsExperience with Sage Online or comparable accounting systemsKnowledge of Canadian not-for-profit accounting and financial reporting is an assetExperience supporting external audits and regulatory reportingStrong understanding of confidentiality, financial controls, and ethical financial practicesClear police clearance (PIC) and a Child Intervention (CIRC) check, both obtained within the last six months.We thank all applicants for their interest, however only those shortlisted will be contacted.

📌 Finance Coordinator (Edmonton)
🏢 Youth Empowerment & Support Services
📍 Edmonton