Hours of Work: Monday-Friday (9:00am-5:00pm)Position Location: On-SitePosting Type: ReplacementAdministrative AssistantPosition Summary:The Administrative Assistant plays a key role in supporting the leadership team by providing high-level, professional administrative assistance. This position is responsible for managing a variety of administrative tasks to ensure efficient operation of departmental/program activities. The Administrative Assistant maintains high level of professionalism and handles sensitive information with confidentiality.Primary Responsibilities:Understands and anticipates the priorities and needs of the leader and provides support materials and assistance when necessaryManages calendar events, including coordinate and schedule internal and external appointments and utilizing professional judgment in establishing priorities and resolving calendar conflictsCreates and maintains effective workflow and communications which includes the handling of a variety of projects and tasks simultaneouslyAttends committee meetings as required, takes minutes, prepares agendas and other materials for circulation to Committee membersReceives, reviews and distributes all incoming mail, highlighting pertinent information and taking action on routine mattersPrioritizes incoming reports, requests and approvals and ensures that matters are dealt with in the required timeframesDraft, format and prepare correspondences including but not limited to reports, letters, email responses, memorandums and presentation materials while ensuring accuracy and appropriatenessTriage all incoming calls and responds to queries in a tactful and professional manner.Maintains accurate hard copy and electronic filing systemsEnter timesheets for staff as requiredAct as back up and provide assistance to other assistants as requiredSupport projects as requiredThe successful candidate will possess the following qualifications/experience:Graduate from a recognized college5+ years of experience providing administrative supportExperience in desktop publishing and report presentation an assetProficient using Windows Operating System, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft OutlookStrong degree of accuracy, editing and proofreading skillsExcellent Interpersonal and Communication skills, both written and verbalAbility to handle multiple tasks and shifting priorities while maintaining a high degree of accuracyWhile we thank all applicants, only those under consideration for the position will be contacted.Runnymede Healthcare Centre is committed to fostering an inclusive, equitable, and accessible workplace that reflects the diverse communities we serve. We strive to create a supportive workplace where all everyone feels respected and valued. Diverse perspectives help us deliver safe, high-quality, and compassionate care. We welcome qualified applicants from all backgrounds, including Indigenous peoples, racialized communities, persons with disabilities, women, 2SLGBTQ+ individuals, and seniors. As an equal opportunity employer, we comply with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations are available throughout the recruitment and employment process upon request.Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.G., two doses of a two-dose vaccine series, or one dose of asingle-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee's first date ofemployment. Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital's obligations pursuant to the Ontario.

📌 Administrative Assistant (Toronto)
🏢 Runnymede Healthcare Centre
📍 Toronto