Job Title: Executive Office Associate Duration: Minimum 3 months + High possibility of extension Location: Toronto, ON M5V 3M4 (also listed as M5V 1K4), Canada. Rate: Approximately $60-65/hour CAD Start Date: ASAP Interview Process: One onsite conversation at the Toronto office. Work Schedule: 4 days per week onsite (Tuesday to Thursday). Days may change depending on office events. Note: Candidates identified this week will interview onsite, as the hiring manager will be at the Toronto office.

Key Responsibilities

Facilities Operations: Ensure the office space is well-maintained, clean, and organized.

Hospitality Services: Keep kitchens and refreshment areas stocked and operational; provide food and beverages to guests when required.

Meetings & Events: Assist with meeting and event logistics, vendor coordination, food and beverage setup, and room arrangements.

Visitor Management: Greet visitors and ensure they are invited and checked in through the appropriate systems.

Administration: Answer phone calls promptly and open, sort, and distribute mail when authorized.

Filing & Records Management:



Ensure records are filed correctly and promptly.

Real Estate: Liaise with building management and vendors to troubleshoot physical office space issues.

Sustainability: Support sustainability initiatives and track/report related metrics and compliance.

Budget Management: Maintain records of spending against the allocated regional budget.

Executive Support: Assist senior leaders with expenses, calendar management, and email inbox management as needed.

Logistics: Arrange package collection and distribution and physically move documents and/or people for stamping or signing.

Core Technical Competencies

Customer service

Tech-savvy

Ability to perform physical labor, including lifting and moving.

Core Leadership Competencies

Problem-solver

Execution mindset

“ TalentBridge employees are eligible for many benefit offerings such as medical, dental, vision, life insurance, short term disability, 401(k) and holiday pay"

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