Position Overview
We are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in anticipating needs before they arise.

If you're a self-starter who enjoys coordinating multiple priorities, managing executive calendars, and supporting strategic initiatives, we'd love to hear from you.

This is an existing vacancy

Duties and Responsibilities

Managing complex calendars and scheduling meetings across multiple stakeholders

Coordinating travel arrangements, including flights, accommodations, and itineraries

Preparing and submitting expense reports

Booking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtables

Assisting with presentation development, follow-up materials, and communications

Coordinating roadshows, community events, and other leadership initiatives

Supporting social media activities, including LinkedIn postings, in partnership with Marketing

Creating and maintaining reminders, schedules, and organizational processes

Building strong relationships with internal and external stakeholders

Managing confidential information with professionalism and discretion





Identifying opportunities to improve efficiency and proactively solving problems before they arise

Qualifications

3+ years of administrative support experience working with senior leaders, executives, or department heads

Exceptional verbal and written communication skills

Strong organizational skills and attention to detail

Ability to adapt quickly in a agile environment

Demonstrated initiative and the ability to work independently

Strong relationship-building and stakeholder management skills

Proven ability to prioritize competing demands and manage multiple tasks simultaneously

Advanced proficiency with Microsoft Office Suite

Strong PowerPoint and Excel skills

Experience using Microsoft Teams and SharePoint

Familiarity with AI tools such as Microsoft Copilot

Comfort learning new technologies and systems quickly

The expected annualized base salary range for this role is $75,000-$85,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay (where applicable), which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off.

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📌 Senior Administrative Assistant (Ontario)
🏢 Richardson Wealth
📍 Ontario