Toronto, Ontario | Hybrid/Versatile | 20 hours per week
Initial six-month contract, with potential to extend
Paralucent is looking for a dependable and detail-oriented Part-Time Finance & Operations Coordinator to take ownership of our day-to-day finance administration and help improve our internal processes.
This role is well suited to an experienced bookkeeper, accounting coordinator, or finance administrator who enjoys working independently in a growing small-business environment. You will manage recurring financial activities, follow up with clients and contractors, maintain accurate records, and help ensure important details do not fall through the cracks.
What You’ll Do Prepare and issue client invoices

Monitor accounts receivable and follow up professionally on outstanding payments

Match payments and remittances to invoices

Coordinate the collection of timesheets, unit sheets, purchase orders, and other billing information

Review and coordinate vendor and contractor payments

Verify contractor hours, rates, timesheets, and payment calculations

Maintain accurate records in QuickBooks Online

Complete bank and credit-card reconciliations

Assist with payroll administration and month-end activities

Prepare recurring cash-flow, aging, invoicing, and collections reports

Support project-level revenue, cost, utilization, and profitability reporting

Maintain organized electronic finance records

Document and improve finance and administrative processes

Identify opportunities to improve workflows using Excel, Power Automate, and related tools

What We’re Looking For Three or more years of experience in bookkeeping, accounting coordination, finance administration, or a similar position

Hands-on experience with accounts receivable, accounts payable, invoicing, collections,



and reconciliations

Experience using QuickBooks Online

Strong Microsoft Excel skills

Experience with Microsoft 365, including Outlook, Teams, OneDrive, and SharePoint

Excellent attention to detail and organizational skills

Clear, confident, and professional communication

The ability to work independently, manage recurring deadlines, and raise issues early

Sound judgment and discretion when handling confidential information

Legal eligibility to work in Canada

Experience in technology consulting, professional services, staffing, or a contractor-based business would be an asset. Familiarity with payroll, HubSpot, Power BI, Power Automate, or UiPath would also be helpful.
How We Work Our core values guide how we work and who we hire. We are looking for someone who is:
Driven

Takes Ownership

Creative Problem Solver

Humbly Confident

Customer Centric

You should be comfortable taking responsibility, following through on commitments, improving processes, and building positive relationships with clients, contractors, vendors, and colleagues.
What Success Looks Like During the initial six-month contract, you will help us:
Establish consistent invoicing and collections processes

Keep accounts receivable current and actively managed

Ensure contractor and vendor payments are accurate and completed on time

Maintain clean and current financial records

Complete reconciliations and recurring finance activities on schedule

Provide concise and reliable reporting

Contract Details Approximately 20 hours per week

Initial six-month contract

Flexible schedule, with some availability during regular business hours

Potential for extension or evolution into a longer-term role

Compensation based on experience and engagement structure

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📌 Part-Time Finance & Operations Coordinator (Ontario)
🏢 Paralucent
📍 Ontario