Hartmann Canada Inc, in Brantford, Ontario is a division of Hartmann North America. We are the world leader of moulded fibre egg cartons. The demand for moulded fibre and environmentally sustainable products is rapidly increasing. Hartmann has committed and invested in this area to meet the growing demand of our products.

Reporting to the Human Resources Manager, the HR Coordinator provides administrative and operational support across the Human Resources function and Head Office. The role is responsible for workforce scheduling, vacation administration, internal postings, training administration, onboarding support, employee records management, and employee programs. The position serves as a key support resource to the HR and operational team while ensuring the effective administration of HR processes in a unionized manufacturing setting.

This is a newly implemented role that will support a 12-month maternity leave coverage initially. During the coverage period, the role will own the internal recruitment and staff scheduling process. Post 12 months it is anticipated that this role will transition into a HR coordinator role with a focus on support for external recruitment and support for HR duties and coverage/support for the Staff and Scheduling Coordinator.

Your Role
Weekly Workforce Scheduling & Vacation Administration

Create, distribute, and maintain the weekly workforce schedule.

Update schedules with new hires, job awards, internal movements, and modified duties.

Support workforce planning activities related to Non-Posted Bench (general labour) employees, training requirements, and vacancy coverage.

Maintain records of employees restricted from shift coverage/self-replacement.

Organize and track hourly vacation, random day, and self-coverage requests.

Maintain and update the vacation tracker annually.

Communicate prime-time vacation process and approvals by established deadlines.

Distribute approved requests to supervisors for employee confirmation.

Provide clear communication to employees, supervisors,



and union representatives regarding approvals/denials.

Internal Posting & Training

Administer job postings and awards in accordance with the collective agreement.

Communicate awards through memos and direct employee contact.

Maintain qualification, training, and certification records.

Coordinate testing and qualification requirements for job classifications as required.

HR Department Support and Administration

Maintain employee files and HR records.

Support payroll and HRIS transactions relating to new hires, transfers, leaves, and terminations.

Assist with benefits documentation and employee information updates.

Support projects and continuous improvement initiatives within the Human Resources department.

Perform other related duties as assigned.

Recruitment & Onboarding Support

Support recruitment initiatives including interview scheduling, candidate communications, hiring events, and onboarding preparation.

Coordinate pre-employment testing, onboarding documentation, and orientation activities.

Track recruitment and onboarding metrics.

Employee Programs & Engagement

Support employee programs, communications, and engagement initiatives.

Assist with employee events and recognition activities.

Office Administration

Coordinate office facilities, visitor services, mail/courier activities, office supplies, and common areas.

Support departmental events, catering arrangements, and vendor relationships.

Minimum Qualifications

Post-secondary education in Human Resources, Business Administration, or a related field preferred

CHRP designation or active pursuit of CHRP designation considered an asset





Proficient with computers and Microsoft office programs (ie: Word, Excel).

Advanced proficiency in Microsoft Excel, including formulas, lookups, and table management.

Previous experience within Manufacturing, with an understanding of scheduling, vacation management and record maintenance an asset.

Previous experience in a unionized context and applying collective agreement provisions

Benefits & Perks

Competitive salary

Annual Variable Compensation

Defined benefit pension plan

Comprehensive health, dental, vision and AD&D; coverage

Employee & Family Assistance Program

Safety shoe and prescription eyewear allowances

Education reimbursement and professional development opportunities

Random/Float Day

Employee recognition programs and social events

At Hartmann Canada, we are committed to protecting your personal information during the recruitment process. By applying, you consent to the collection and use of your personal data—such as your name, contact details, resume, and other application materials—for the purpose of evaluating your qualifications and communicating with you throughout the hiring process. Your information will only be shared with internal team members involved in recruitment and will not be sold or shared with third parties. We take reasonable steps to safeguard your data and may retain it for future opportunities unless you request otherwise. For any questions or to access, correct, or delete your information, please contact our HR department.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.

Hartmann Canada is an equal chance employer. We are committed to meeting the needs of applicants with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005. If you require accommodation at any stage of the hiring process, please contact our Human Resources team.

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📌 Human Resources Coordinator (Ontario)
🏢 Hire Authority
📍 Ontario