Assistant Facility Manager (term) About us: The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/.

Your opportunity: Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and responsibilities of full-time and part time staff under their direction; relating to the maintenance, security, and physical operation of the Facility and the support services to the members, lessees, guests, and/or spectators. The Assistant Facility Manager supports the short and long term facility planning activities and acts as the Facility Manager's designate in their absence.

Duties include administering space reservations including room bookings, activity space for all programs, events, and rentals; supervising the work of full and part-time staff; identifying facility and/or equipment issues, problems, and solutions; identifying security issues and needs of the facility, monitoring facility security and resolving security issues; ensuring caretaking requirements are met; assisting in the acquisition of equipment and coordinating installation and maintenance,



the managing of equipment maintenance contracts; administering and allocating keys and assisting in any other duties or projects as assigned which contribute to the effective operation and/or improvement of the facility services.

Your responsibilities will include:

Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment required for events

Tracking and monitoring work order status, and ensuring that work orders are completed appropriately

Responsible for the purchase ($2,500 maximum), delivery, storage set up, security, servicing, and day to day distribution of equipment

Resolving issues within the scope of the role and escalating problems as required

Supervising non-USW bargaining unit employees, providing formal job-related training and responsibility for scheduling and workflow

Creating and editing a standard operating procedures manual

Responding to incidents and notifying appropriate staff, supervisors and/or authorities as needed

Following rules and procedural instructions to ensure visual appearance standards are maintained

Essential Qualifications:

University degree, preferably a Bachelors of Physical and Health Education, or an equivalent combination of education and experience





Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties

Minimum of 3 years experience performing; preventative maintenance, repair, renovation projects, experience in budget management

Minimum of 3 years managing and supervising staff preferably unionized employees

Demonstrated experience with Health and Safety issues, emergency planning and emergency response

Mechanical aptitude necessary with understanding of simple repairs and basic materials management and maintenance

Knowledge of related trades (Electrical, Plumbing, Locksmith and Carpentry) is necessary

Knowledge of employment standards, health and safety and sound management practices is necessary

Excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills

Excellent negotiation and diplomacy skills, proven ability to collaborate and participate effectively within a team

Excellent knowledge of Microsoft Office (Word and Excel)

Excellent verbal and written communication skills

Must have good judgement to analyze situations quickly, effectively and confidentially

Must have a high degree of initiative and self-motivation and the ability to prioritize work independently according to demands

Must have the ability to exercise tact and discretion and maintain a positive attitude while under pressure

Assets (Nonessential):

A working knowledge of and human resource policies and procedures and their application is an asset

To be successful in this role you will be:

Communicator

Cooperative

Diplomatic

Problem solver

Procedural

Punctual

Team player

📌 Assistant Facility Manager (Winnipeg)
🏢 University of Toronto
📍 Winnipeg