Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition toBe More Than.

Headquartered in Los Angeles, our over 17,000 colleagues globally serve clients from more than 130 offices across the globe. We offer five core capabilities that span the full talent lifecycle:

Organizational Strategy

Assessment and Succession

Talent Acquisition

Leadership and Professional Development

Total Rewards

This role will support a minimum of one Partner in our Executive Search practice with administrative support, business development, and engagement related activities such as calendar and time management, interview scheduling, document production, database management, travel coordination, and other administrative duties as assigned.

With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a must.

Project Coordination

Support the partner in the management of engagement work by ensuring information flow to/from clients, prospective clients, candidates, and between consultants by establishing and administering workflow

Maintain engagements using PSA, our financial management system,



which includes inputting information as per client contracts and managing client invoicing

Managing the candidate and client experience through scheduling interviews and other meetings between candidates and clients

Document Production

Compose documents with a high level of accuracy using appropriate grammar, composition and speed, often under tight deadlines

Produce PowerPoint presentations, proposals, status reports, marquee account plans, candidate assessments and documents; collate and bind presentation materials

Prepare candidate profiles and related materials for clients in advance of scheduled client/candidate interviews, in-house or off-site

Logistics Management (Travel & Expenses)

Coordinate travel arrangements for the partner using the firm’s external travel agency while ensuring standard travel preferences are respected, options presented as appropriate, and the firm’s travel policy is followed

Coordinate domestic and international engagement-related candidate travel arrangements

Review and verify accuracy of candidate and partner expense submissions prior to approval, processing and reimbursement

Coordinate with Administrative Office Manager and other Project Coordinators for all expected visitors to greet guests and ensure meeting room space is available





Inform other Korn Ferry offices in advance of consultant visits to obtain security clearance (as required) and to reserve office and/or meeting room space

Administrative Support

Collaborate with peers and other colleagues to support the broader team; assist with standard administrative duties, such as preparing and proofreading documents and researching information

Provide back-up support to other Project Coordinators during absences and busy periods

Manage the partner’s calendar using Outlook to schedule external and internal meetings across multiple time zones and respond to queries on availability, ensuring that the time is used effectively

Provide consultants with necessary briefing/preparatory material prior to meetings, interviews and travel

Data Management

Maintain and update consultants’ business development activities, tasks and contacts in Salesforce

Maintain and update information in Searcher, Korn Ferry's proprietary candidate database, ensuring contact notes and documents are included in the record and "Searchflow" information is updated in accordance with engagement activity

Assisting consultants in tracking various business performance metrics through the consultants’ performance dashboards and reports

QUALIFIED EXPERIENCE/QUALIFICATIONS

Minimum of 5 years of administrative / executive assistant experience, ideally working with one or more senior executives

Prior experience in Executive Search, Consulting, or a broader Professional Services firm is strongly preferred

Superb attention to detail, English writing and grammar skills

Excellent PowerPoint skills; High proficiency in Outlook, PowerPoint, Word, Teams,

📌 Project Coordinator (Winnipeg)
🏢 Korn Ferry Group
📍 Winnipeg