MacDonald & Murphy Inc has been serving Atlantic Canadian business owners for more than 20 years. Our client-oriented service areas include operational reporting, tax and tax planning, and growth management. We have assembled a highly qualified team of accountants and complementary professionals with the knowledge and experience to uniquely serve each of our clients.

We are seeking an organized and detail-oriented Administrative Coordinator to join our team.

Key Responsibilities
Tax & Client Document Management

Assembly & Packaging: Prepare, assemble, and package completed tax returns and financial statements for client delivery according to firm standards.

E-Filing Administration: Securely upload and e-file federal, state/provincial, and local tax returns, tracking confirmations and resolving transmission errors.

Signature Tracking: Manage the collection of required client signatures (e.g. Form T183 or equivalents) before filing deadlines.

CRA Represent a Client: Facilitate securing CRA client representation and related matters, including educating clients on related processes to this end.

Bookkeeping & Financial Support

Data Entry: Record daily financial transactions, including accounts payable, accounts receivable, and general ledger entries.

Reconciliations: Reconcile bank statements, credit card accounts, and vendor invoices to ensure accuracy.

Document Gathering: Reach out to clients professionally to request missing receipts, bank statements, or supporting tax documents.





General Office Administration

Client Reception: Act as a welcoming point of contact for clients via phone, email, and in person.

Deadline Tracking: Maintain and update the firm’s internal tracking software to ensure no compliance deadlines are missed.

Data Privacy: Handle sensitive personal and financial data with the highest level of confidentiality and data security compliance.

Qualifications & Skills

Experience: 1–3 years of experience in an administrative or bookkeeping role, preferably within a public accounting firm or professional services environment.

Software Proficiency: Strong hands‑on experience with accounting software (i.e. Xero) and tax software (i.e. Cantax/Taxprep).

Tech Savviness: High proficiency in MS Office (Excel, Word) and Adobe Acrobat (for PDF packaging and digital signatures).

Attention to Detail: Exceptional accuracy in data entry and a sharp eye for catching missing information.

Communication: Clear, professional verbal and written communication skills for client-facing interactions.

What We Offer

Competitive salary, based on experience.

Significant opportunities for qualified growth and training in state‑of‑the‑art accounting tools.

Paid time off, health benefits, and other perks.

A supportive, collaborative team environment.

A boutique approach to clients, recognizing each as a neighbor in our community with a focus on improving quality of life for all.

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📌 Administrative Coordinator & Bookkeeping Assistant (Nova Scotia)
🏢 The AC Group of Independent Accounting Firms
📍 Nova Scotia