On behalf of our client, Robert Half is seeking an Executive Assistant based in Toronto, ON.

This in office position provides comprehensive support to two principals and ensures the smooth operation of the office environment.

The role requires a proactive approach to executive support, office management, and oversight of daily technology and software functions.

Job Responsibilities Coordinate schedules, travel arrangements, meetings, and correspondence for both principals, including personal and family administration.

Manage document routing for signatures and organize logistics for events and charitable activities.

Oversee office operations, including supplies, vendor relationships, telecom services, and team events.

Facilitate onboarding and offboarding of staff, ensuring proper account and device setup using established checklists.

Serve as the primary contact for IT issues, triaging requests to the managed IT vendor and maintaining a weekly review of open tickets.

Administer software and AI subscriptions, monitor usage and renewals, and track monthly expenditures to remain within set limits.

Supervise low-code automations and scheduled processes, ensuring adherence to existing documentation and runbooks.





Maintain the internal IT Hub and standard operating procedure library to support ongoing operations.

Provide one-on-one assistance to team members on software and AI tools, updating quick-start guides as needed.

Handle operational projects delegated by the principals, such as sourcing vendors, obtaining quotes, and managing small purchases.

Job Requirements Minimum of 3 years in an executive assistant, office manager, or operations coordination role.

Demonstrated experience supporting senior leaders in a small business or entrepreneurial setting.

Strong proficiency with Microsoft 365, including Outlook, Teams, and Share

Point, as well as familiarity with admin consoles.

Experience managing AI tools such as ChatGPT, Claude, or Copilot, and overseeing related subscriptions.

Vendor management skills, including accountability and follow-up on service delivery.

Ability to prioritize tasks for multiple principals and maintain discretion in handling sensitive matters.

Comfort with documented low-code systems; coding ability is not required.

Strong organizational discipline, attention to detail, and the capacity to independently close tasks.

📌 Executive Assistant (Toronto)
🏢 Robert Half
📍 Toronto