Job Description:

Job Title:

Project Coordinator

Job Duration:

12+ months

Pay range:

$22-$25 CAD per hour

Work Type:

Onsite (Toronto, ON, M3B 0A4)

Overview/Responsibilities:

Provide administrative and operational support to Project Managers and project teams for assigned Services projects.

Responsibilities:

• Provide administrative support to Services Project Managers:
  • Support launch of new projects.
  • Schedule meetings, prepare agendas, record minutes and action items.
  • Organize meetings and catering.
  • Maintain out-of-office records.
  • Coordinate weekly and monthly reporting.
• Provide logistical support to project teams:
  • Arrange visitor access and badges.
  • Make travel arrangements.
  • Process purchase requisitions and invoices.
  • Support access to company applications.
  • Coordinate shipments and team events.
• Support Data Management:
  • Maintain correspondence logs.
  • Proofread and edit documents.
  • Support document archival and SharePoint compliance.
  • Maintain project organization information.
• Support Documentation Management:
  • Maintain CDRL and reporting metrics.
  • Track project deliverables.
  • Submit contractual deliverables.
• Support Reporting Activities:
  • Assist with Project Progress Reviews.
• Ensure Business Continuity:
  • Provide backup support to other coordinators.
  • Arrange coverage during leave periods.
  • Maintain process documentation.

Required Qualifications:

• Post‑secondary education or equivalent.
• Fluent English communication.
• Solid organizational and administrative skills.
• Advanced MS Office skills.
• JIRA, SAP, and SharePoint proficiency is an asset.

Preferred Qualifications:

• Administration diploma.
• Project environment experience.
• International project experience.