Position summary

The Accounting Assistant keeps day-to-day finance running: paying suppliers and subcontractors accurately and on time, processing payroll, and reconciling bank and credit card accounts every month. As the role matures, it takes on statutory remittances and filings for CRA source deductions, HST, WSIB and Ontario EHT.

Job title: Accounting Assistant

Department: Finance

Reports to: Accounts Controller

Employment type: Full-time, permanent

Location: Bradford, Ontario

Hours: Monday to Friday, 9:00 am – 5:00 pm

Salary range: $55,000 – $60,000 per year, based on experience

KEY RESPONSIBILITIES

Accounts payable

- Process supplier and sub-trade invoices end to end: coding to GL accounts, jobs and cost codes, matching to purchase orders and receiving, and routing for approval.

- Verify progress billings from any sub-trades we hire against contract values, change orders and approved percentage complete.

- Track holdbacks retained on our sub-trades under Ontario's Construction Act, and flag releases as they come due.

- Collect and monitor sub-trade compliance documents (WSIB clearance certificates, certificates of insurance) before payment is released.

- Provide our own WSIB clearance certificates, insurance certificates and statutory declarations to general contractors when requested.

- Set up and maintain vendor records, including T5018 reporting details for sub-trades.

- Reconcile vendor statements monthly and resolve discrepancies with suppliers.

- Answer vendor inquiries and keep the AP aging current and accurate.

Payroll

- Process weekly payroll for hourly field employees: collect, review and input timesheets, and follow up with supervisors on missing or incorrect hours. Also process payroll for salaried staff.





- Maintain employee payroll records: recent hires, terminations, rate changes, vacation pay and benefits.

- Apply union rates, dues and benefit remittances where applicable.

- Allocate labour costs to jobs and cost codes for job costing.

- Prepare Records of Employment and support year-end T4 preparation.

Bill payments and EFT

- Prepare weekly or scheduled payment runs (cheque and EFT) for Controller approval.

- Take cheques to signing officers for signature, and deliver or drop off cheques to vendors, sub-trades and the bank as needed.

- Set up new EFT payees and maintain banking details, including independent verification of new or changed bank information by phone to a known contact.

- Upload approved payment files to online banking and send remittance advices to vendors.

- Keep payment approvals and supporting documents on file for audit.

- All payments, payee banking changes and EFT releases are approved by the Controller.

Bank reconciliations

- Reconcile all operating, payroll and other bank accounts monthly, within 10 business days of month end.

- Investigate and transparent outstanding items, stale-dated cheques and unrecorded transactions.

- Record bank charges, interest and other bank-originated entries.

Credit card reconciliations

- Reconcile company credit cards monthly against statements.

- Collect receipts from cardholders,



code expenses to GL and jobs, and follow up on missing documentation.

- Flag unusual or out-of-policy spending to the Controller.

General

- Process employee expense and mileage claims against receipts and company policy.

- Support month-end close with accruals, prepaid and other schedules as assigned.

- Assist with year-end audit or review engagement requests.

- Keep accounting records organized and filed to support audits and CRA reviews.

FUTURE RESPONSIBILITIES (with training)

Once the core duties are established, the role will take on statutory remittances and filings and monthly cost reporting, prepared for Controller review and approval.

- CRA source deductions: Calculate and remit CPP, EI and income tax withheld by the due date for the company's remitter type; reconcile payroll liability accounts; support PD7A balancing and year-end T4 reconciliation.
- HST: Prepare HST returns, including reconciling ITCs and HST collected to the GL; maintain support for audit.
- WSIB: Prepare and remit WSIB premiums based on insurable earnings and rate groups; complete the annual reconciliation; maintain the company's clearance certificate.
- Ontario EHT: Track annual Ontario payroll against the exemption threshold; prepare instalments where required and the annual EHT return.
- T5018: Prepare the annual Statement of Contract Payments for subcontractors.
- Monthly cost reports: Update job cost reports each month: confirm costs are posted to the right jobs and cost codes, add committed and accrued costs, and prepare reports for project manager and Controller review.

Pay: $55,000.00-$60,000.00 per year

Work Location: In person

📌 Accounting Assistant (Bradford)
🏢 Modular Precast Systems
📍 Bradford