We're looking for a Project Controls Administrator to support our Program Manager and help keep our projects organized, accurate, and on track. At Innoflo, we manage complex industrial projects with plenty of moving parts. Behind every successful project is accurate information, organized documentation, and someone making sure the administrative details don't get missed. That's where you come in. This is an administrative role, not a Project Manager position. You'll work closely with our Program Manager, Purchasing, and Finance teams to help keep project information current, documentation complete, and invoicing moving.

What You'll Be Doing

Project Administration

- Prepare, complete, and maintain project documents, forms, and records.
- Keep project files organized, accurate, and up to date.
- Track outstanding documentation, approvals, and project requirements.
- Support Project Managers with day-to-day administrative activities.

Purchasing & Procurement Support

- Review purchase orders and procurement information for accuracy and completeness.
- Track purchasing activities and follow up on missing information or outstanding items.
- Work with Purchasing and Project Managers to resolve discrepancies.
- Keep procurement records and tracking spreadsheets current.

Invoicing & Financial Administration

- Prepare and process project invoicing and supporting documentation.
- Check invoices against purchase orders, project records, and other supporting information.
- Assist with tracking project expenses, costs, and billing information.
- Work with Finance to resolve invoicing questions or discrepancies.

Spreadsheets & Reporting

- Maintain and update Excel spreadsheets, project trackers, and reports.
- Enter and verify project information in company systems.
- Help compile information for project reviews and status updates.
- Identify missing or inconsistent information and follow up to get it corrected.

What We're Looking For

- Strong computer skills, particularly Microsoft Excel, Word, and Outlook.
- Experience in an administrative, project support, purchasing, accounting, or coordination role.
- Comfortable working with spreadsheets, numbers, and detailed documentation.
- Strong attention to detail and accuracy.




- Excellent organizational skills and the ability to manage multiple priorities.
- Comfortable following up with others to get the information needed.
- Able to work independently while supporting a busy team.
- Willingness to learn new systems, processes, and industry terminology.
- Experience in a project-based, industrial, manufacturing, construction, or engineering environment would be an asset, but isn't required.
- You don't need to be a Project Manager or have an engineering background. We're looking for someone with strong administrative skills who can learn our business and take ownership of the details.

What Success Looks Like

- Project documents and records are accurate, complete, and easy to find.
- Procurement information is checked, tracked, and updated.
- Invoicing is prepared accurately and on time.
- Project spreadsheets and tracking systems are current and reliable.
- Missing information and discrepancies are identified and followed up.
- Project Managers can focus on delivering projects because the administrative details are being handled.

Why Innoflo?

Innoflo Solutions Inc. (formerly Fireball Equipment Ltd.) is in the niche business of fuel & lubrication equipment. We are paving the way with innovative fuel and lubrication storage and dispensing systems. Our commitment to innovation, environmental safety, and efficiency is at the heart of everything we do. Situated in Edmonton, our company culture thrives on teamwork, innovation, and making an impactful change. Learn more about us and our mission at https://innoflo.com/pages/our-innoflo-story

What’s in it for you?

No matter the position, everyone at Innoflo is important to our success. We subscribe to an open and participative work environment where your experience matters, and suggestions valued. We are excited to learn about your ideas, we thrive on your questions, and we are genuinely concerned when things are not going as you expected.

We recruit,



reward, promote, and release employees based on alignment to our core values of “We are one”, “Make it Right”, “Own it” and “Look for the Good”. We are committed to doing meaningful work and to leaving people, our customers, and our community better than we found them.

If you're searching for a company that tells you exactly what to wear, how to work, and when to take time off, we might not be the right fit. At Innoflo, we believe in setting the destination and then trusting and supporting you to forge your own path to get there. We value initiative, creativity, and accountability, and we hire people who think like owners and care deeply about customer success. We trust you to act in the company’s best interest and bring your unique skills to the table.

At Innoflo, we have created a customized employee experience rooted in flexibility and balance. From unique perks to personalized benefits, everything we offer is designed around our employees. Our goal is to ensure you have opportunities to grow, connect, and have fun. We want you to do meaningful work and feel part of something bigger.

We want our employees to feel engaged, empowered, and trusted. With roots dating back to the early '90s, we’ve evolved while staying true to the same foundational family values that have defined us for over 30 years. We have been recognized as one of Canada’s Most Admired Corporate Cultures for two consecutive years and continue to achieve industry-leading engagement scores. If you’re driven by innovation, passionate about making a difference, and committed to building a positive and safe work culture, we’d love to hear from you!

Innoflo Solutions Inc. is an equal prospect employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel welcome, respected, and empowered to bring their authentic selves to work.

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program

Work Location: In person

📌 Project Controls Administrator (Norwester Industrial)
🏢 Innoflo Solutions
📍 Norwester Industrial