Company Overview

Join our vibrant team at City Electric Supply as a Project Coordinator and embark on an exciting new career adventure! We're not just another company; we're a family-owned electrical wholesaler with a global reach and a local touch. If you're a friendly, self-motivated individual who thrives on giving a high level of support including proposal documentation for bid packages to customers for commercial projects of all levels of complexity and size then we've got the perfect opportunity for you.

The incumbent of this role will interpret customer requests and manage post-award requirements between CES, our valued vendor partners and the successful contractor. The candidate will follow proven project administration processes to deliver value to our customers in a timely and accurate manner and to the highest of industry standards.

At City Electric Supply, we value our employees and offer a comprehensive benefits package that includes medical, dental, and vision insurance, profit sharing, paid time off, and endless internal growth opportunities.

Job Summary:

We are seeking a detail-oriented and organized Project Coordinator to support projects for initial order through final delivery. This role requires strong communication, follow-up, and organizational skills with a focus on coordinating customers, suppliers, internal teams, and project timelines.

Key Responsibilities:

- Communicate with customers throughout the project lifecycle, providing updates and responding to questions and concerns
- Enter and process customer orders accurately and efficiently
- Create and manage purchase orders (POs) with suppliers
- Coordinate approval drawings and ensure timely customer approvals
- Process and communicate change orders, ensuring all revisions are accurately documented
- Coordinate and release of orders for production and shipment




- Track orders from placement through completion, monitoring timelines and identifying potential delays
- Coordinate and track deliveries to ensure products arrive on schedule
- Prepare and process invoices, including ensuring accurate pricing, costs, and project details
- Assist with resolving invoicing discrepancies and customer billing issues
- Maintain accurate project documentation and records
- Proactively identify issues and coordinate solutions to keep projects moving forward
- Ensure clear communication and follow through across all stages of the project

Qualifications and skills:

- Strong organizational and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to manage multiple projects and priorities simultaneously
- Strong follow-up and problem-solving skills
- Comfortable working with customers, suppliers, and internal teams
- Experience with order entry, purchasing, project coordination or a related role is an asset
- Proficiency with Outlook, Excel, and other general computer systems

What We’re Looking For:

We’re looking for someone who is organized, proactive and takes pride in keeping their projects organized. The ideal candidate is a solid communicator who is comfortable managing multiple priorities while building strong relationships with customer and suppliers.

If you are ready to take the next step in your career with a company that values performance, empowerment, and integrity, we invite you to apply today at City Electric Supply!

We thank all applicants for their interest. Only those living in Canada with permanent work authorization will be considered. Please note only candidates selected for an interview will be contacted.

Benefits:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Project Coordinator (Calgary)
🏢 City Electric Supply Canada
📍 Calgary