This entry-level role handles full-cycle bookkeeping, payroll, and quarterly and annual HST returns for an assigned set of business clients.
Key Responsibilities
Client Work
For an assigned set of business clients:
- Ensure transactions are recorded accurately and completely.
- Identify transactions that need more information or explanation from business owners, and contact clients to request missing documentation.
- Communicate issues to clients in a clear, concise, firm and friendly manner, without jargon.
- Review general trends with an aim to improve profitability and controls for the businesses we support.
Weekly and Monthly
- Complete full-cycle bookkeeping with a high degree of accuracy, including entering transactions or accepting bank feed data.
- Perform monthly bank and credit card reconciliations; identify and resolve transaction discrepancies.
- Calculate and process bi-weekly payroll and track employee expenses for assigned clients.
- Prepare monthly payroll withholdings and government remittances.
- Prepare monthly KPI infographics where required.
Quarterly
- Prepare HST returns, review them with clients and file with the CRA.
- Prepare quarterly KPI infographics where required.
Annually
- Collect dividend information throughout the year and bring it forward during the filing window; prepare T5s to report dividend income.
- Reconcile CRA payroll accounts and remittances in January, advise clients of any missed remittances, and prepare T4s.
- Reconcile CRA RC and RT accounts at fiscal year-end.
- Complete one-time bookkeeping projects to support personal tax season.
Qualifications & Skills
- Education: High school diploma and a completed college diploma or certificate in accounting, bookkeeping or business administration. Enrolment in or progress toward a CPA prerequisite path is a strong asset.
- Experience: At least one year of practical office or bookkeeping experience.
- Software: QuickBooks Online (QBO) certification, or hands-on experience with cloud accounting software such as QBO or Xero, plus intermediate to robust Microsoft Excel skills.
- Communication: Clear verbal and written communication; able to speak with clients in a casual yet professional and effective way.
- Accuracy: A high degree of accuracy and attention to detail.
- Reliability: Highly dependable, able to meet deadlines and pitch in when required.
- Problem Solving: Good judgment in working through transactions with incomplete or partial client information.