Position Overview

The Procurement & Supply Chain Coordinator is responsible for supporting the effective movement of goods, materials, and supplies throughout the organization. This role oversees purchasing coordination, supplier communications, order tracking, receiving activities, inventory accuracy, and transportation logistics within a federally regulated business environment.

The successful candidate will be highly organized, proactive, and detail-oriented, with the ability to manage competing priorities while maintaining accurate records and established compliance standards. Working collaboratively with internal departments and external suppliers, this individual will help ensure business operations are adequately supplied, deliveries are coordinated effectively, and procurement activities are completed in a timely and cost-conscious manner.

Core ResponsibilitiesProcurement & Supplier Relations

- Coordinate the procurement of operational supplies, raw materials, packaging, equipment, and other business necessities.
- Generate purchase orders, track approvals, and ensure purchasing requests follow established authorization procedures.
- Liaise with approved suppliers to obtain pricing, confirm product availability, negotiate delivery timelines, and resolve order-related concerns.
- Track open orders and proactively address backorders, supplier delays, product shortages, and discrepancies.
- Assist with supplier qualification, onboarding, and the maintenance of approved vendor documentation.
- Review purchasing trends and supplier pricing to identify cost-saving opportunities and improve procurement efficiency.
- Maintain clear communication with internal stakeholders regarding order status, anticipated delivery dates, and supply-related risks.

Logistics, Receiving & Distribution

- Coordinate the scheduling and movement of incoming and outgoing shipments, courier services, deliveries, pickups, and transfers between company locations.
- Verify incoming shipments against purchase orders, invoices, packing slips, and other applicable shipping records.
- Investigate and report missing, damaged, incorrect,



or incomplete shipments and coordinate appropriate resolutions.
- Communicate with suppliers, carriers, and internal teams to address transportation delays and delivery issues.
- Assist with organizing receiving activities and ensuring materials are directed to the appropriate departments or storage locations.
- Maintain accurate shipping, receiving, and transfer records to support operational visibility and accountability.

Inventory Control & Documentation

- Support routine inventory counts, stock reconciliations, and investigations into inventory discrepancies.
- Maintain accurate and current records of purchases, receipts, stock movements, and supplier transactions.
- Monitor supply levels and communicate replenishment requirements to prevent shortages and operational interruptions.
- Ensure procurement, inventory, and logistics documentation is properly organized, retained, and readily accessible.
- Assist with internal reporting and provide updates on outstanding orders, inventory concerns, and material availability.
- Identify inconsistencies in records or processes and work with the appropriate departments to implement corrective measures.

Compliance & Cross-Functional Support

- Ensure procurement, receiving, inventory, and shipping activities adhere to applicable federal legislation, Health Canada requirements, company policies, and standard operating procedures.
- Maintain appropriate documentation to support product traceability, regulatory inspections, audits, and internal compliance reviews.
- Promptly escalate potential compliance issues, documentation deficiencies, and irregularities involving suppliers, shipments, or inventory.
- Collaborate with Operations, Production, Quality Assurance, Finance, Inventory Control,



and Management to coordinate purchasing priorities and fulfill departmental requirements.
- Assist with the review and improvement of procurement workflows, inventory controls, and logistics procedures.
- Perform additional purchasing, supply chain, and administrative duties as required to support business operations.

Qualifications & Experience

- Two to four years of experience in procurement, purchasing, supply chain coordination, logistics, inventory management, or a related field.
- Experience in a federally regulated industry or another compliance-driven environment is considered an asset.
- Strong organizational skills and the ability to manage multiple orders, deadlines, and competing priorities.
- Exceptional attention to detail, particularly when reviewing purchasing records, invoices, inventory data, and shipping documentation.
- Effective written and verbal communication skills, with demonstrated ability to maintain professional supplier relationships.
- Strong analytical and problem-solving abilities, including the capacity to investigate discrepancies and coordinate timely resolutions.
- Proficiency in Microsoft Office applications, particularly Excel.
- Familiarity with ERP platforms, procurement software, inventory management systems, or purchasing databases is an asset.
- Ability to identify process inefficiencies and contribute practical recommendations for improvement.
- Demonstrated initiative, sound judgment, and the ability to work independently with minimal supervision.
- Ability to collaborate effectively with multiple departments and external business partners in a fast-paced operational environment.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Application question(s):

- Please provide email and phone number for future communications.

Experience:

- Purchasing: 3 years (preferred)
- Logistics: 2 years (preferred)
- Supplier management: 2 years (preferred)
- working in a production facility: 2 years (preferred)

Work Location: In person

📌 Procurement & Supply Chain Coordinator (St. Catharines)
🏢 Recognized
📍 St. Catharines