Accountant-Invoicing & Payments

Company: inCTRL
Department: Finance & Administration
Employment Type: Full-Time
Work Arrangement: Fully Remote-Occasional in-person meetings required

About inCTRL

inCTRL is a growing Software-as-a-Service (SaaS) company providing innovative technology solutions to customers. As we continue to grow our operations across Canada, the United States, and the United Kingdom, we are looking for a detail-oriented and organized Accountant -Invoicing & Payments to join our team.

This is a hands-on accounting role responsible for managing day-to-day invoicing, accounts receivable, accounts payable, and financial reconciliations across multiple legal entities and currencies.

The successful candidate will take ownership of the billing and payment process, ensuring accuracy, timeliness, and consistency while helping maintain strong financial controls and reliable accounting records.

Key Responsibilities

Customer Invoicing & Accounts Receivable

· Prepare, review, and issue customer invoices, including recurring SaaS subscription billing, renewals, and billing adjustments.

· Maintain accurate customer billing records and ensure invoices are issued in accordance with contractual terms.

· Monitor accounts receivable and payment status, follow up on overdue balances, and support timely collections.

· Investigate and resolve customer billing discrepancies and payment inquiries.

· Reconcile customer accounts and maintain accurate accounts receivable records.

Supplier Payments & Accounts Payable

· Receive, review, and process supplier invoices, ensuring accuracy and appropriate coding.

· Obtain required approvals and ensure invoices are processed in accordance with internal procedures.

· Coordinate supplier payments according to agreed payment terms.

· Maintain accurate supplier records and resolve invoice or payment discrepancies.

· Monitor upcoming payment obligations and support effective cash flow management.

Reconciliations & Financial Administration

· Reconcile bank accounts, credit card transactions,



customer and supplier balances, and intercompany transactions.

· Support month-end and year-end financial close activities.

· Maintain organized and accurate financial documentation and accounting records.

· Assist with multi-currency transactions and financial reporting across Canadian, U.S., and U.K. entities.

· Coordinate with external accountants and provide supporting documentation as required.

· Identify opportunities to improve accounting processes, procedures, and internal controls.

Qualifications & Experience

· 5 years of relevant accounting, bookkeeping, or financial administration experience.

· Diploma or degree in Accounting, Finance, or a related field, or an equivalent combination of education and practical experience.

· Strong understanding of accounts receivable, accounts payable, invoicing, and account reconciliations.

· Experience managing day-to-day accounting activities with a high degree of independence and accountability.

· Proficiency in Microsoft Excel and accounting software; QuickBooks experience preferred.

· Robust attention to detail and commitment to maintaining accurate financial records.

· Excellent organizational and time-management skills, with the ability to manage competing priorities and deadlines.

· Strong problem-solving skills and the ability to investigate and resolve discrepancies.

· Effective written and verbal communication skills.

The following experience would be considered an asset:

· Experience working within a SaaS or subscription-based business.

· Familiarity with recurring billing, subscription renewals, and customer payment cycles.





· Experience with multi-currency transactions and foreign exchange considerations.

· Experience supporting accounting across multiple legal entities or international operations.

· Experience coordinating with external accounting firms.

Work Arrangement

This is a fully remote position, offering the flexibility to work from home. Occasional in-person meetings will be required for team collaboration, planning, and business-related discussions.

What We're Looking For

We are looking for someone who is proactive, dependable, and comfortable taking ownership of their responsibilities. The ideal candidate:

· Takes initiative and works independently with minimal supervision.

· Demonstrates strong attention to detail and follows tasks through to completion.

· Is comfortable managing routine accounting activities while identifying and addressing discrepancies.

· Understands the importance of accuracy, accountability, and meeting deadlines.

· Can adapt to a growing business and evolving processes.

· Takes pride in maintaining organized, accurate, and reliable financial records.

Why Join inCTRL?

· Opportunity to contribute to a growing SaaS business.

· A hands-on role with ownership and visibility across multiple business entities.

· Opportunity to improve and develop financial processes as the company grows.

· Flexible, fully remote working environment.

· Collaborative and supportive team.

Interested in Joining Our Team?

If you are an accounting professional who enjoys taking ownership, working independently, and ensuring the financial details are handled accurately and efficiently, we would love to hear from you.

Please submit your resume for consideration.

[email protected]

Pay: $65,000.00-$85,000.00 per year

Benefits:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Mileage reimbursement
- Paid time off
- RRSP match
- Vision care
- Work from home

Work Location: Remote

📌 Accountant (Canada)
🏢 InCTRL Solutions
📍 Canada