Position: Event Coordinator
Employment Type: Full-Time
Location: Greater Toronto Area, Ontario / Hybrid
Travel: Frequent travel throughout Ontario during festival season
Target Start Date: March 2027
Compensation: CA$45,000–CA$65,000 per year, depending on experience

Schedule, Travel & Transportation Requirements

- Regular on-site work is required during event weekends, including event setup, operations, and teardown.
- Candidates must be available to work evenings and weekends during festival season, primarily from May through September.
- Frequent travel throughout the Greater Toronto Area and other cities across Ontario is required.
- Some events require overnight travel and extended working hours.
- A valid Ontario driver’s licence and access to a reliable personal vehicle are required.

About Us

We are a growing festival and cultural events organization producing a series of large-scale food, night market, and cultural festivals across Ontario.

Our annual festival season runs primarily from May through September, with events taking place across the Greater Toronto Area and other cities throughout Ontario.

As we continue to expand our festival portfolio, we are looking for an organized, hands-on, and highly adaptable Event Operations Coordinator to join our core team.

This role is ideal for someone who wants to build a long-term career in event operations and is interested in growing into a Site Manager or Event Operations Manager position.

This is a hybrid role based in the Greater Toronto Area. During festival season, frequent travel throughout Ontario and on-site attendance for event setup, operations, and teardown are required.

Key ResponsibilitiesPre-Event Planning & Coordination

- Assist in preparing operational plans for each festival.
- Maintain event master checklists, timelines, schedules, and operational documents.
- Coordinate with vendors, suppliers, contractors, and internal team members before each event.
- Assist with site plans, booth layouts, vendor placement, and operational zoning.
- Coordinate equipment and infrastructure requirements, including tents, tables, chairs, generators, electrical distribution, refrigeration and freezers,



signage, fencing, and barriers.
- Confirm supplier schedules, deliveries, setup times, and pickup times.
- Prepare and coordinate vendor load-in and load-out schedules.
- Coordinate schedules for part-time event staff and event crews.
- Maintain event contact lists and other operational documentation.
- Communicate and coordinate effectively with English- and Chinese-speaking vendors, staff, suppliers, and event partners.

On-Site Event Operations

- Be on-site throughout event setup, operations, and teardown.
- Support overall site setup and vendor placement, gradually taking on greater responsibility.
- Coordinate vendor check-in, load-in, and booth placement.
- Direct and coordinate part-time event staff and event crews.
- Monitor site cleanliness, equipment, utilities, and day-to-day operational needs.
- Coordinate with suppliers, contractors, and service providers throughout each event.
- Assist with communication and coordination involving security, first aid, waste management, stage and audiovisual services, equipment suppliers, and other service providers.
- Respond quickly and professionally to operational issues and unexpected changes.
- Help maintain safe and efficient pedestrian, vehicle, and vendor traffic flow.
- Support event teardown and ensure equipment, supplies, and materials are properly accounted for.

Post-Event Responsibilities

- Assist with post-event reporting and operational reviews.
- Track equipment, inventory, damages, and missing items.
- Document operational issues and recommend improvements for future events.
- Update standard operating procedures, checklists, and operational processes based on lessons learned from each event.

What We’re Looking For

- One to three years of experience in events, festivals, hospitality,



venue operations, experiential marketing, or a related field is preferred.
- Solid organizational, coordination, and problem-solving skills.
- Comfortable working in a fast-paced outdoor event environment.
- Able to manage multiple priorities and make practical decisions under time pressure.
- Strong communication and interpersonal skills.
- Comfortable directing part-time staff, vendors, and event crews.
- Willing and available to work evenings and weekends during festival season.
- Willing and able to travel frequently throughout Ontario, including occasional overnight travel.
- A valid Ontario driver’s licence and access to a reliable personal vehicle are required.
- Comfortable working outdoors in varying weather conditions.
- Proficient with Google Workspace and Microsoft Office.
- Fluency in English and Mandarin Chinese is required, as this position involves frequent communication and coordination with Chinese-speaking vendors, staff, and event partners.
- Cantonese is considered a strong asset.

Who Will Succeed in This Role

You may be a great fit if you:

- Notice problems before being asked.
- Enjoy being on-site and actively involved in event operations rather than sitting behind a desk all day.
- Stay calm and solution-focused when plans change unexpectedly.
- Are comfortable taking ownership and making decisions.
- Don’t mind taking a hands-on approach when necessary.
- Can communicate confidently with vendors, staff, suppliers, and contractors.
- Want to eventually manage an entire festival site independently.

Career Growth

This position offers a clear growth path within our event operations team:

Event Operations Coordinator → Assistant Site Manager → Site Manager / Event Operations Manager

High-performing candidates may have the opportunity to take increasing ownership of festival operations throughout the 2027 festival season and independently manage festival sites in future seasons.

Work Location: Hybrid, based in the Greater Toronto Area, Ontario

Pay: $45,000.00-$60,000.00 per year

Work Location: Hybrid remote in Greater Toronto Area, ON

📌 Event Coordinator (Greater Toronto Area)
🏢 Ontario Legacy Creations
📍 Greater Toronto Area