Are you passionate about precision, accuracy, and contributing to projects that shape our communities from the ground up? Do you thrive in an environment where technical problem-solving, collaboration, and field experience come together to support land development and infrastructure planning? We are currently seeking a Project Coordinator to join our Survey Division to work part-time 3 days a week, Tuesday, Thursday and Friday out of our Stratford office.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London, Kingston, Ottawa, Barrie and Stratford. Our services include civil and structural engineering, building and environmental science, and land surveying.

As a 100% employee-owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbours live and work.

Responsibilities

- Set up and maintain projects in Dynamics 365, including WBS, project phases, revisions, and scope changes.
- Maintain organized project files and documentation in PIMARC, Teams Planner, SharePoint, and related systems.
- Coordinate project schedules, meetings, and day-to-day survey operations with Project Managers.
- Support project billing, including invoicing instructions, WIP, Accounts Receivable, and outstanding financial items and filing.
- Conduct title and property research and prepare/organize survey deliverables and supporting documentation.
- Liaise with clients, agencies, contractors, and internal project teams to ensure effective communication and project delivery.
- Monitor project progress, identify potential risks or delays, and support timely resolution of issues.
- Assist with proposal preparation, project costing, and contract administration activities.




- Review project information and deliverables for completeness and compliance with project requirements.
- Support a culture of safety, quality, collaboration, and exceptional client service.

Front desk operation on Fridays:

- Responsible for the efficient and skilled operation of the front reception desk
- Addressing and routing client inquiries accordingly
- Greet, sign-in and notify internal contact(s) of visitors according to MTE procedures
- Process incoming and outgoing mail and couriers
- Assist with meeting logistics, booking boardrooms and catering orders
- Conduct inventory checks, order, and maintain stock of office supplies
- Perform light kitchen duties and other housekeeping tasks (e.g., maintaining coffee machines, tidying meeting rooms, etc.)
- Perform interoffice mail delivery
- Perform other administrative related duties as required, including typing various report documents and assisting records with data entry and filing
- Other related duties, as assigned.

Requirements

- Diploma in Business Administration, Project Management, Civil Engineering Technology, Geomatics, Survey Engineering Technology or equivalent is considered an asset;
- Minimum 0-3 years related experience required;
- Demonstrated experience in project administration, documentation, invoicing and financial tracking;
- Ability to multitask to coordinate multiple projects and deadlines;
- Proven record of completing work with a high level of accuracy and attention to detail;
- Strong written and verbal communication skills;
- Time management and organizational skills;
- Proficiency in Microsoft applications including Excel, Word, Outlook MS Teams and SharePoint;




- Dynamics 365 experience is an asset;
- Experience with or general understanding of land surveying, title research, or property records is considered an asset; and
- Understanding of proposals, contracts, purchase orders, budgets, WIP, and Accounts Receivable.

What we offer

- You’ll contribute to impactful projects that help shape communities across Kitchener-Waterloo, London, the GTA, and beyond. From residential subdivisions and multi-storey developments to commercial sites, industrial facilities, and municipal infrastructure, our Survey team supports projects through precise data, mapping, and field expertise that lay the foundation for successful design and construction.
- Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set.
- 100% Employee-Owned firm with opportunities for you to purchase shares
- Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
- Training and professional development opportunities
- Reimbursement for annual professional memberships
- Flexible work environment and work-life balance
- Collaborative culture
- The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range

- $23.79-$29.74

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please.

MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at [email protected].

This posting is intended to fill an existing vacancy within the organization.

Pay: $23.79-$29.74 per hour

Benefits:

- Mileage reimbursement
- In office parking

Licence/Certification:

- Class G Licence (required)

Work Location: In person

📌 Project Coordinator, OLS - Part Time - 564 (Stratford)
🏢 MTE Consultants
📍 Stratford