Rubicon Organics mission is to build brands people believe in by delivering elevated experiences in all we do. Through uncompromising quality purposeful innovation and trusted partnerships we create products that enrich lives and help shape the future of cannabis. Today we are doing that out of our state-of-the art greenhouse facility located in Delta B.C and expanding operations with a recently acquired facility located in Hope B.C. We are growing and expanding quickly while on our journey to achieving our vision of being the most trusted house of premium cannabis brands creating elevated experiences for people everywhere.
This is a key position within the Finance and Accounting team responsible for the day-to-day procure-to-pay cycle from invoice receipt through payment and reconciliation. Working closely with the Treasury team the role ensures vendors are paid accurately and on time applies established controls and provides reliable AP information to support cash planning and working capital.
Responsibilities
Invoice Processing & Vendor Management
Perform two- and three-way matching against purchase orders and receipts; investigate and resolve price quantity and receiving discrepancies with Purchasing and Operations.
Manage the AP inbox reviewing coding and processing vendor invoices with correct GL coding sales tax treatment (GST/PST) and required approvals.
Respond to vendor and internal inquiries professionally and within agreed timelines and maintain positive vendor relationships.
Process vendor onboarding and vendor master changes with complete documentation and independent verification of banking details.
Payments & Payment Governance
Prepare weekly EFT wire and cheque payment proposals with complete support and required approvals for review before bank release.
Prepare the AP aging and upcoming payment schedule to support payment prioritization and cash forecast inputs for the Treasury team.
Post and transparent payments in the ERP send remittance advice and follow up on returned or rejected payments.
Apply controls over duplicate payment checks payment methods approval evidence and segregation of duties.
Track adherence to purchasing and payment timelines report exceptions objectively and support corrective process improvements.
Employee Expenses Reconciliations & Month-End
Process employee expense reports and corporate card transactions end to end ensuring policy compliance receipts and approvals.
Perform monthly vendor statement reconciliations and the AP subledger to general ledger reconciliation.
Prepare month-end AP accruals prepaid support and GRNI review and clean-up including aged item follow-up.
Research and resolve debit balances credit notes short payments and unapplied vendor items.
Support month-end quarter-end interim and year-end requirements including reconciliations schedules audit requests and control evidence.
Controls & Business Partnership
Follow established service levels and escalation protocols; identify recurring invoice and vendor issues and help investigate root causes.
Build effective working relationships with internal stakeholders vendors auditors and the cross-functional team.
Participate in cross-functional initiatives to improve the procure-to-pay process reduce manual effort and strengthen financial controls.
Complete assigned AP activities accurately and on schedule; provide cross-coverage and knowledge sharing with Treasury and AR as needed.
Maintain and update AP procedures desktop documentation and process maps.
Escalate complex or unusual issues to the Financial Controller with supporting analysis and suggested solutions.
Other duties and responsibilities as assigned by the Financial Controller.
Requirements
Ideal candidates will have 3 years of full-cycle accounts payable experience ideally in a high-volume ERP-based environment
Experience preparing EFT wire and cheque payment runs and handling vendor and employee inquiries
Working knowledge of the procure-to-pay cycle PO matching GST/PST treatment accruals and basic accounting principles
Post-secondary education or diploma in accounting finance business or a related field; enrolment in the CPA program is an asset
Knowledge of Microsoft Dynamics 365 and expense-management systems is an asset
Intermediate to strong Microsoft Excel skills including lookups and pivot tables
Exposure to AP automation process improvements or system implementations is an asset
Experience in a fast-growing manufacturing pharmaceutical agricultural consumer-products or regulated environment is an asset
Ability to investigate discrepancies thoroughly and understand how transactions affect vendor balances cash and the general ledger
Attention to detail and commitment with a high degree of accuracy including consistent timely and objective output
Excellent verbal and written communication skills with a strong service mindset
Ability to prioritize manage tasks and meet deadlines
Ability to travel depending on needs (ex. weekly or bi-weekly basis) to our Pacifica Greenhouse located in Delta or Downtown office (dependant on location).
Why Rubicon
Rubicon Organics is Canadas leader in premium certified organiccannabisand a fast-growing company with strong momentum offering the opportunity to make a meaningful a collaborative high-performing team that values accountability speed and continuous improvement whereyoullhave direct visibility into the results of your work and the chance to learn and contribute across multiple quality-driven culture where innovation ownership and growth are at the heart of everything we do.
Base salary of $60K$75K based on experience.
Annual performance bonusof up to 10%.
Monthlyphone stipendof up to $70.
Comprehensive medical and dental benefits after three months.
Starting with three week vacation.
Hybrid role with the flexibility to work from home two days per week.
Free on-site parking in Delta BC with a complementary EV charger on site.
Dog-friendly office because great teams include four-legged coworkers too!
We believe hiring should be a human process. Every application is reviewed by our team and we do not use artificial intelligence or automated tools to screen rank or make decisions about candidates.
We take a deliberate approach to evaluating each applicant based on their experience skills and potential ensuring every candidate is considered thoughtfully and fairly.