Job Board / Manager, PMO & Strategic Initiatives

Manager, PMO & Strategic Initiatives

hybrid

5160 Yonge Street Suite 1860, Toronto, Ontario, Canada, M2N 6L9

full time . November 6, 2026

Location: 5160 Yonge Street, North York, Ontario (hybrid)

- Type: Full-time
- Reports to: Director, Operational Effectiveness & Communications

About Q Wealth Partners

Q Wealth Partners is one of Canada's largest independent Portfolio Management firms, with nearly $10 billion in assets and 30+ partner offices across the country. As a registered Portfolio Manager, we hold ourselves to a fiduciary standard: acting in our clients' best interest at all times.

Our model is built on partnership. Independent advisory firms join Q Wealth as Partners, keep their own brands, and rely on our shared investment, operations and technology platform so they can spend their time with clients.

About the Role

We're looking for a hands‑on Manager, PMO & Strategic Initiatives to run our most important projects and build the way Q Wealth delivers them. This is a builder role: you'll lead real work from day one while setting up a practical project office that helps us execute, not one that adds paperwork.

You'll report to the Director, Operational Effectiveness & Communications, and work closely with the COO, senior leaders and teams across Marketing, Engineering, Core Admin and Client Services, and PM Services. Our projects span technology modernization, operational efficiency, partner transitions, regulatory change, AI adoption and new business.

You'll do well here if you like being in the room when priorities are set and in the details when work gets delivered. This is a new function,



so not everything will be defined on day one. That's part of the job: you'll figure out what's needed, build it and get it moving.

Lead our priority projects (about 60% of your time)

- Serve as project manager and delivery lead for the firm's highest-priority initiatives, across business transformation, technology modernization, operational efficiency, regulatory change, AI adoption and new business enablement
- Define scope, objectives and success criteria with project sponsors
- Build and manage project plans, timelines, budgets, resources and dependencies
- Facilitate working sessions and stakeholder meetings, and keep decisions and action items moving
- Track risks, issues and action items, and elevate blockers early with a plan to fix them
- Coordinate delivery across departments and hold owners to their commitments
- See projects through to completion and adoption

Build a practical PMO (about 25%)

- Develop project management standards and templates teams will actually use
- Establish project intake and prioritization processes
- Put governance and status reporting in place that's sized to each project, not one heavy process for everything
- Standardize project documentation, so anyone can pick up a project and know where it stands




- Set up simple stage gates and project reviews for larger initiatives
- Keep one portfolio view of all strategic initiatives and the capacity behind them
- Coordinate resource planning across departments, and show leadership project demand against delivery capacity
- Track partner transitions in the portfolio and make sure every supporting team is engaged, while the Transitions team leads delivery
- Flag competing priorities and recommend trade-offs

Report to leadership (about 15%)

- Prepare monthly executive project reports and deliver portfolio updates to senior leadership
- Build executive dashboards and project scorecards
- Track strategic initiative progress against corporate objectives
- Report on project health, budget, risks and milestones
- Recommend corrective action when a project goes off track
- Use AI tools to build reporting, dashboards and visuals faster
- Improve how we work (ongoing)
- Identify bottlenecks and inefficiencies across the organization
- Lead process redesign initiatives
- Strengthen project delivery habits across teams
- Introduce automation and workflow improvements where they make sense
- Build a culture where commitments are clear, owned and met, and where we keep getting better

As we grow

- Mentor project managers and project coordinators as the PMO team grows
- Build project management skills across departments
- Set best practices for project planning and execution
- Shape a PMO that scales with the firm

Qualifications

Required Experience

- 7+ years of project or program management, leading complex initiatives across se

📌 Manager, PMO (Canada)
🏢 YouPotential
📍 Canada