Summary

The SQF Assistant supports the company’s food safety and quality program by maintaining approved supplier records and controlled documents, conducting GMP inspections, tracking corrective actions, and helping with SQF staff training and audit preparation. The ideal candidate has a background in quality assurance or food safety, strong organizational skills, and familiarity with GMPs.

- Maintain the approved supplier program, including collecting and reviewing supplier questionnaires, specifications, certificates, audit documents, and other required records.
- Track supplier approvals and document expiration dates, follow up on missing information, and keep the approved supplier list current.
- Control quality and food safety documents, including procedures, work instructions, forms, specifications, and records.
- Ensure current documents are available to employees and obsolete versions are removed from use.
- Organize and maintain records so they are complete, legible, current, and easy to retrieve for audits.
- Conduct routine GMP inspections of production areas and document observations, corrective actions, and follow‑up.
- Help communicate GMP and food safety expectations to employees and support staff training and training records.
- Assist with SQF activities, including audit preparation, internal inspections, corrective‑action tracking, and maintaining supporting records.
- Follow up with departments to help ensure corrective actions are completed on time and documented.
- Escalate food safety, quality, supplier, or compliance concerns the Quality Manager or SQF Practitioner.
- Perform other quality and food safety duties as assigned.

Minimum Qualification Requirements

- Previous experience in quality assurance, food safety, document control, or a related role.
- Familiarity with GMPs and food manufacturing practices.
- Solid organization and document‑management skills, with careful attention to detail.
- Clear communication skills and the ability to work with employees across different departments.




- Comfortable following up on incomplete records
- Basic computer skills, including email, spreadsheets, and document management.

Summary

The SQF Assistant supports the company’s food safety and quality program by maintaining approved supplier records and controlled documents, conducting GMP inspections, tracking corrective actions, and helping with SQF staff training and audit preparation. The ideal candidate has a background in quality assurance or food safety, strong organizational skills, and familiarity with GMPs.

Essential Duties & Job Responsibilities

- Maintain the approved supplier program, including collecting and reviewing supplier questionnaires, specifications, certificates, audit documents, and other required records.
- Track supplier approvals and document expiration dates, follow up on missing information, and keep the approved supplier list current.
- Control quality and food safety documents, including procedures, work instructions, forms, specifications, and records.
- Ensure current documents are available to employees and obsolete versions are removed from use.
- Organize and maintain records so they are complete, legible, current, and easy to retrieve for audits.
- Conduct routine GMP inspections of production areas and document observations, corrective actions, and follow‑up.
- Help communicate GMP and food safety expectations to employees and support staff training and training records.
- Assist with SQF activities, including audit preparation, internal inspections, corrective‑action tracking, and maintaining supporting records.
- Follow up with departments to help ensure corrective actions are completed on time and documented.
- Escalate food safety, quality, supplier, or compliance concerns the Quality Manager or SQF Practitioner.
- Perform other quality and food safety duties as assigned.

Minimum Qualification Requirements

Education & Experience

- Previous experience in quality assurance, food safety, document control, or a related role.
- Familiarity with GMPs and food manufacturing practices.
- Strong organization

📌 SQF Practitioner Assistant (Canada)
🏢 Haliburton International Foods
📍 Canada