Accreditation Program Administrator - OA5 (AESES)

Accreditation Program Administrator - OA5 (AESES)

Department of Family Medicine

Rady Faculty of Health Sciences

Position number: 38380

Date posted: November 2, 2026

Job details

Accreditation Program Administrator - OA5 (AESES)

New Project Full time (Budget Funded)

Full-time: Yes

Permanent: No

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum)

Expected Start Date December 7, 2026

840 hours worked

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

- Completion of a formal training program in office administration, business administration or a related discipline from a recognized institute plus four years of directly-related experience.

EXPERIENCE:

- Experience using Curriculum Management System is required.
- Experience working in a University and medical education environment with knowledge of University policies and procedures is preferred.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Strong knowledge of University, Medical Education, and Hospital functions, policies and procedures is required.
- Competence in advanced features of a spreadsheet/database application, sharing data between applications and creating and editing reports is required.
- Demonstrated proficiency, at an intermediate level, in the use of Windows and Microsoft Office Applications is required.
- Demonstrated experience in curriculum management systems is required.
- Must effectively complete tasks, multiple priorities, complex administrative processes independently and in conjunction with others is required.
- Excellent communication skills; organization skills; problem-solving skills and conflict-resolution skills are required Ability to assess situations and determine appropriate action is required.
- Ability to demonstrate tact,



diplomacy and professionalism at all times is required.
- Ability to coordinate workflow, identify processes requiring improvement and recommend modifications to improve efficiency is required.
- Ability to contribute effectively to the department strategic plans and goals and objectives of the team is required.
- Ability to work in harmony with others and provide assistance to staff, learners and the public is required.
- Ability to develop and maintain professional working relationships is required.
- Attention to detail and accuracy of same is required.
- Ability to identify and maintain confidential information is required.
- Familiarity taking minutes is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

Accreditation coordination and documentation:

- Maintain accreditation timelines, evidence inventories, submission checklists and action trackers based on plans established by accreditation leads.
- Request documents and information from program administrators, faculty, committees and teaching sites; monitor responses and follow up on outstanding items.
- Organize accreditation evidence in shared electronic files, maintaining consistent naming, version control and appropriate access.
- Check materials for completeness, currency and required format; flag missing, conflicting or unclear information for review by the appropriate lead.
- Assemble draft submission packages, appendices, schedules and other supporting documents for review and approval.
- Coordinate administrative arrangements for internal reviews and accreditation visits, including scheduling, meeting materials, room or virtual meeting arrangements, and document access.
- Record accreditation findings and assigned follow-up actions in approved trackers and provide status updates to the leads.

Program evaluation administration:

- Coordinate the collection and filing of existing evaluation

📌 Accreditation Program Administrator (Winnipeg)
🏢 University-of-Manitob
📍 Winnipeg