The Human Resources Specialist (Recruitment & Outreach) is responsible for sourcing, attracting, and hiring top talent to meet ICAO's staffing needs. The role involves recruitment planning, advising hiring managers, managing recruitment lifecycle, promoting talent outreach strategies, and coordinating job classification activities.

Responsibilities

- Collaborate with and provide guidance to hiring managers at Headquarters and Regional Offices on the preparation and implementation of recruitment plans to meet their staffing needs.
- Manage the full recruitment lifecycle; partnering with hiring managers on identifying suitable outreach activities, setting recruitment timelines, developing job openings, providing advice on assessment tools, and on evaluation, shortlisting and selection of candidates.
- Recommend solutions to problems encountered by hiring managers and HR associates throughout the recruitment process.
- Develop and implement creative outreach and recruitment initiatives to attract diverse talent and enhance employer branding.
- Conduct periodic training/briefing sessions and/or advise hiring managers and panel members on recruitment policies, procedures, interview techniques and assessments.
- Prepare guidelines or instructions on recruitment and job classification processes.
- Recommend best practices aimed at identifying a talent pipeline of qualified candidates for current and future hiring needs.
- Keep abreast of and analyse developments and best practices in talent acquisition and job classification.
- Contribute to the review of existing recruitment policies, procedures and practices,



and recommend changes.
- Coordinate and follow up on all recruitment, staffing and job classification activities in line with agreed timelines.
- Promote ICAO as an employer of choice, undertaking or coordinating participation in outreach activities such as recruitment missions, job fairs, and presentations.
- Using HR data, perform predictive analysis and forecasting to support workforce planning and talent management strategies.
- Remain current on industry trends and best practices in HR data analytics and propose innovative improvements to data analysis and reporting capabilities.
- Coordinate the classification of job descriptions for posts in the Professional and high categories, as well as General Service category.
- Provide guidance to hiring managers on preparation of job descriptions and application of classification policies and procedures.
- Contribute to preparation of policy papers and management briefings on recruitment and job classification issues.
- Ensure post management actions are processed accurately and timely in the Organization's ERP system.
- Supervise HR Associates in recruitment and job classification, assist in resolving complex operational issues, and provide guidance on work plans.




- Act on behalf of the Chief of the Section during periods of absence.
- Perform other related duties as assigned.

Requirements

- An advanced-level university degree (Master’s degree or academic equivalent) in human resources management, business or public administration, social sciences, education, or related field is required. A first-level university degree in combination with two additional years of experience in human resources management, business or public administration, social sciences, education or related area may be accepted in lieu of the advanced university degree.
- A minimum of five (5) years of progressively responsible experience in human resources management or related area is required.
- At least two (2) years of experience in a recruitment role or similar is required.
- Experience in talent outreach, and in using social media tools such as LinkedIn Talent Solutions to proactively source candidates is required.
- Experience with Enterprise Resource Planning systems is required.
- Experience in an international organization, the United Nations system, a government, or public sector is desirable.
- Experience in job analysis and job classification is desirable.
- Experience in HR data analytics is desirable.

Skills

- Human Resources Management
- Recruitment
- talent outreach
- Social Media Recruiting
- LinkedIn Talent Solutions
- Enterprise Resource Planning
- Job Analysis
- Job classification
- HR Analytics
- Recruitment Planning
- Hiring Process Management

Languages

English

📌 Human Resources Specialist (Montreal)
🏢 Global Roles
📍 Montreal