Duration: Minimum 3 months + High possibility of extension
Location: Toronto, ON M5V 3M4 (also listed as M5V 1K4), Canada.
Rate: Approximately $60-65/hour CAD
Start Date: ASAP
Interview Process: One onsite conversation at the Toronto office.
Work Schedule: 4 days per week onsite (Tuesday to Thursday). Days may change depending on office events.
Note: Candidates identified this week will interview onsite, as the hiring manager will be at the Toronto office.
Key Responsibilities
- Facilities Operations: Ensure the office space is well-maintained, clean, and organized.
- Hospitality Services: Keep kitchens and refreshment areas stocked and operational; provide food and beverages to guests when required.
- Meetings & Events: Assist with meeting and event logistics, vendor coordination, food and beverage setup, and room arrangements.
- Visitor Management: Greet visitors and ensure they are invited and checked in through the appropriate systems.
- Administration: Answer phone calls promptly and open, sort, and distribute mail when authorized.
- Filing & Records Management:
Ensure records are filed correctly and promptly.
- Real Estate: Liaise with building management and vendors to troubleshoot physical office space issues.
- Sustainability: Support sustainability initiatives and track/report related metrics and compliance.
- Budget Management: Maintain records of spending against the allocated regional budget.
- Executive Support: Assist senior leaders with expenses, calendar management, and email inbox management as needed.
- Logistics: Arrange package collection and distribution and physically move documents and/or people for stamping or signing.
Core Technical Competencies
- Customer service
- Tech-savvy
- Ability to perform physical labor, including lifting and moving.
Core Leadership Competencies
- Problem-solver
- Execution mindset
“ TalentBridge employees are eligible for many benefit offerings such as medical, dental, vision, life insurance, short term disability, 401(k) and holiday pay"