We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Office of the City ManagerLocation Name : Regina, Saskatchewan, CAType of Posting : Internal & ExternalEmployment Type : Permanent Full-TimeAnnual

Salary:
$81,115.00
- $108,154.00Date Posted : November 6, 2026Closing Date : November 19, 2026Equity, Diversity & Inclusion We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.
Make an Impact in the City Manager’s Office The City of Regina is seeking an experienced and highly professional Executive Assistant to provide senior administrative support to the City Manager and their office. As a key member of the City Manager’s Office, you will manage complex schedules, coordinate executive meetings and engagements, oversee the preparation and administration of Council reports and materials, and facilitate communication with internal and external stakeholders. This is an ideal opportunity for a highly organized professional who thrives in a fast-paced environment, can anticipate needs before they arise, and understands the importance of supporting executive decision-making and municipal governance processes.
Manage the City’s Manager’s complex calendar, balancing operational priorities, strategic initiatives, governance requirements, and community commitments.
Coordinate meetings, appointments, and engagements with City Council, senior leadership, government officials,



agencies, boards, commissions, community organizations, and other external stakeholders.
Coordinate, track, and administer Council reports and related materials, ensuring submissions meet established timelines, standards, and governance requirements.
Prepare briefing notes, reports, presentations, correspondence, agendas, information packages, and background materials to support executive decision-making.
Manage the flow of information between the City Manager’s Office, City Council, senior leadership team, departments, and external stakeholders.
Draft, edit, proofread, and coordinate executive communications and correspondence.
Maintain records and office administration systems, ensuring information is organized, accessible, and managed appropriately.
Assist with budget monitoring, forecasting, variance tracking, and other administrative functions within the City Manager’s Office.
Provide leadership, guidance, and support to assigned administrative staff.
Build and maintain strong working relationships with internal and external stakeholders while delivering exceptional customer service.
A resourceful and proactive qualified who can confidently manage competing priorities, navigate complex organizational environments, and represent the City Manager’s Office with professionalism and diplomacy.
A diploma or degree in Business Administration, Office Administration, Public Administration, or a related field.



A minimum of seven (7) years of progressively responsible executive experience supporting senior leaders in a complex organization including executive leadership teams, elected officials, boards, or committees.
A minimum of five (5) years of supervisory or leadership experience, including coaching, performance management and coordinating the work of administrative or support staff.
Knowledge of municipal or governance processes, Council or Board reporting procedures, and public sector operations.
Experience coordinating Council or Board reports, executive-level meetings, agendas, briefing materials, and stakeholder engagements.
Outstanding organizational, planning, and time-management skills, with the ability to effectively manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, including experience drafting professional correspondence, reports, and briefing materials.
Strong interpersonal and relationship-building skills with the ability to work effectively with elected officials, senior leaders, employees, community partners, external agencies, and members of the public.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
At the City of Regina, you'll have the opportunity to contribute to work that supports City leadership and helps shape decisions that impact our community. You will work alongside dedicated professionals in a collaborative environment that values service excellence, accountability, respect, integrity and continuous improvement.
At City of Regina,

we offer
competitive compensation, health and wellness benefits, and growth through educational support and in-house courses.
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