- Location 435 Canfor Avenue,New Westminster, BC, V3L 5E6,Canada
- Base Pay $27.00 - $29.00 / Hour
- Job Category Trinity Power
- Employee Type Non-Exempt FT
- Manage Others No
- Name Ruby McPhail
- Phone (phone hidden)

The Rental Coordinator is an onsite position, Monday through Friday from 8:00 a.m. to 4:30 p.m., responsible for supporting the Trinity Power Inside Sales and Project Management teams. This role coordinates and executes rental and sales quotations and projects while ensuring accuracy and attention to detail throughout every stage of the process. Key responsibilities include handling incoming customer calls, responding to rental inquiries, preparing quotations, gathering vendor pricing and product information, coordinating rental and sales order logistics, maintaining documentation, and delivering exceptional customer service.

Provide support to sales and project management team in any means requested to ensure the effective,timelyandaccurateproduction of quotations and project execution. Such support shall include but is not limitedto;

- Researching rental equipment and site services, vendor options and determining scope, pricing, availability, specifications, and delivery
- Procuring rental equipment and site services vendors as directed by project managers
- Executing logistics for projects such as freight, fueling & equipment servicing
- Communicating with customers related to project needs and stakeholders responsibilities
- Timely and accurate communication with inside sales and project management and shop teams regarding project requirements
- Maintain and adding data into the companies CRM system
- Building single line diagrams in company software
- Take calls directly from Re-rent customers,



provide best rental or sale power solution, and successfully generate rental or sale order.

Quoting:

- Prepare detailed quotations for customer's and Sales representatives review and approval that reflect the rental equipment and services being offered to provide the right power solution to for our customers. Procure all vendor costing suchas;freight, materials, permits, site services, fueling, re-rental of equipment and insurance/LDW costs.
- Ensure re-rent equipment meets CSA requirements and are obtainable within timeline of needs. Ensure our costs are accurately reflected on the quotation and that the pricing reflects required Trinity margins. Ensure legal terms and conditions and special notes, instructions, and not included items are reflected in quotation toreasonably protectTrinity from liabilities related to the project.

Project Support:

- Provide support to Customers throughout the project as required including requests for technical specifications, equipmentchangesand serviceslogisticscoordination.Assistcustomers and the Trinity Power inside sales and project management team with resolving issues such as project related irregularities.

Invoicing:

- As required,



provide direction to support preparation of outgoing customer invoices and ERP reports to ensure rental and sale invoicing isaccurateandtimely.
- Purchase order creation and Goods Receipting process
- Stay on top of vendor invoice folder and managingtimelyGR's and month end timelines
- Proactively manage "issue" invoices to ensuretimelyGR-ing
- Gen Rental Billings working knowledge and ongoing review

Administration and other responsibilities:

- Answer customer telephone in a professional manner
- Maintain a smooth andaccurateflow of paperwork
- Prepare and update POs for project purchasing activities whenrequired, create goods receipts and respond to any related requests for information from accounting
- work with the Sales team to ensure project data is accuratelyreflected in the Trinity Power ERP system at all times
- Support the Trinity Power team with various other duties, asrequiredand within the parameters of the job.
- Contract creation in Fame for ITR's and/or TPC-SS intercompany rentals
- Working knowledge of Lucid charts and PDF Filler (editor)
- Creating - Reference SAP & FAME Training Module
- Modifying active contracts
- Answering and transferring phone calls
- Take incoming calls from existing customers when received
- Work with the Trinity Power inside sales and project management team todetermineproject requirements and create solutions using Trinity product lines and/or re-rent equipment
- Provide quotes to re-rent clients and technical specifications of equipment to customers when requested
- Work with vendors to source equipment for rental or sale asrequired
- Enter rental orders in the Trinity Power ERP system and work with Project Managers to ensure projects are accuratelyreflected in the ERP at all times

📌 Rental Coordinator (New Westminster)
🏢 Sunbelt Solomon
📍 New Westminster