Summary The Installation Coordinator is responsible for coordinating and managing all activities associated with dental equipment installation projects from contract award through project completion.

The role acts as the central point of coordination between customers, sales representatives, installation teams, contractors, designers, manufacturers, warehouses, logistics partners and third-party trades. The Installation Coordinator ensures projects remain on schedule, equipment availability is confirmed, sites are installation-ready, required resources are coordinated, and customers receive proactive communication throughout the process.

The Installation Coordinator owns the administrative and project coordination aspects of installation projects and is responsible for ensuring accurate project tracking, stakeholder communication, scheduling coordination, issue resolution, and project closeout.

DUTIES & RESPONSIBILITIES

Project Coordination

- Coordinate installation projects from signed contract through project completion.
- Track project milestones and ensure activities remain on schedule.
- Maintain accurate project information and documentation in company systems.
- Identify and escalate project risks, delays, or issues.

Equipment & Logistics Coordination

- Monitor equipment availability, delivery timelines, and receiving status.
- Coordinate equipment shipments, deliveries, and mover requirements.
- Work with internal teams to ensure equipment is available for scheduled installations.

Customer & Stakeholder Communication

- Act as the primary point of contact for customers throughout the installation process.
- Communicate regularly with Equipment Sales Representatives, Installation Managers, contractors, designers, and customers.
- Provide project updates and coordinate schedule changes when required.

Site Readiness & Scheduling





- Coordinate pre-installation site assessments with the Installation Team.
- Verify site readiness prior to equipment delivery and installation.
- Schedule installation resources, technicians, and third-party trades to meet project timelines.
- Secure installation dates and coordinate all project logistics.

Installation Support

- Support installation teams by coordinating required resources, equipment, and information.
- Assist with resolving issues that arise before, during, and after installation.
- Coordinate follow-up visits and corrective actions when required.

Project Closeout

- Confirm project completion and update project records.
- Coordinate customer training and project handoff activities as required.
- Ensure deficiencies are documented, communicated, and resolved.
- Obtain customer sign-off and complete project closeout documentation where applicable.

Meetings & Reporting

- Participate in regular project review meetings.
- Provide updates on project status, equipment readiness, installation schedules, and outstanding issues.
- Maintain installation schedules, project forecasts, and workflow reports.

QUALIFICATIONS

- Post-secondary education in Business Administration, Operations, Logistics, Project Management or a related discipline preferred.
- Equivalent experience may be considered.
- 3+ years of experience in project coordination, installation coordination, construction coordination, service operations or logistics.
- Experience managing multiple projects simultaneously.
- Experience working with customers, vendors and contractors.

The anticipated salary range for this position:

$47,300.00 - $70,900.00 Annual

This is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Medline Canada, Corporation is proud to be an equal prospect employer.

📌 Installation Coordinator (Edmonton)
🏢 Medline Sinclair
📍 Edmonton