Marketing Workflow Coordinator – Contract (Fully Remote)

Industry: Financial Services – Wealth Management

Employment Type: Contract

Work Arrangement: Fully Remote

Pay Rate: $30–$36/hour (incorporated)

Schedule: Monday to Friday | Business Hours (EST)

About the Opportunity

We are seeking a highly organized and detail-oriented Marketing Workflow Coordinator to support the marketing operations team of a leading financial services organization within its Wealth Management division.

This position focuses on managing a high-volume shared marketing inbox, coordinating incoming creative and digital marketing requests, and ensuring efficient communication and workflow management across multiple stakeholders.

The ideal candidate will bring a combination of marketing operations knowledge, administrative coordination, and customer service experience, with the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

- Manage and monitor a shared marketing inbox, handling approximately 100–150 incoming emails daily.
- Review, assess, prioritize, and route creative and digital marketing requests to the appropriate teams.
- Respond independently to general inquiries, including marketing asset requests, process questions, and status updates.
- Log, track, and manage incoming requests using Wrike or similar project management tools.
- Coordinate with marketing consultants to ensure requests are assigned accurately and addressed promptly.
- Maintain organized records, monitor outstanding requests, and ensure timely follow-ups.
- Provide skilled and consistent written communication to internal stakeholders, advisors, and branch teams.




- Identify recurring inquiries and opportunities to improve workflow efficiency and request management processes.

Required Qualifications

- 2–3 years of experience in marketing operations, marketing coordination, traffic management, administrative support, or customer service.
- Strong understanding of creative and digital marketing workflows.
- Experience supporting multidisciplinary marketing teams.
- Demonstrated ability to manage high-volume email communications (approximately 100–150 emails daily).
- Excellent written communication and customer service skills.
- Experience using project management or workflow tracking tools.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Ability to work independently, exercise sound judgment, and meet daily deadlines.

Preferred Qualifications

- Experience using Wrike.
- Previous experience within financial services or Wealth Management.
- Experience supporting financial advisors, branch networks, or similar stakeholder groups.
- Familiarity with shared inbox management, helpdesk operations, or request intake processes.
- French language proficiency is considered an asset.

Additional Information

This is primarily a marketing workflow coordination and traffic management position, rather than a hands-on marketing campaign execution or creative production role.

The successful candidate will play an important role in ensuring marketing requests are efficiently managed, accurately routed, and addressed within established service expectations.

Note: We use AI tools to: obtain basic information, detect plagiarism, false employment history or references, categorize your skills, and do an initial match with job posting.

📌 Marketing Workflow Coordinator (Canada)
🏢 Infotek Consulting
📍 Canada