Job Description – Maintenance Coordinator

Department: Maintenance / Fleet Operations
Reports To: Transportation Manager
Location: Nisku, AB
Employment Type: Full time

Position Summary

The Maintenance Coordinator is responsible for coordinating and overseeing the day-to-day maintenance activities of the company's fleet of trucks, trailers, and related equipment. This position ensures that all equipment is properly maintained, inspected, repaired, and compliant with applicable transportation safety regulations.

The Maintenance Coordinator works closely with drivers, mechanics, outside repair facilities, vendors, and operations personnel to minimize equipment downtime, control maintenance costs, and ensure the fleet remains safe, reliable, and roadworthy.

Key Responsibilities

Preventative Maintenance

- Develop, coordinate, and maintain preventative maintenance schedules for all trucks, trailers, and company equipment.
- Monitor service intervals based on kilometres, engine hours, and manufacturer recommendations.
- Ensure preventative maintenance inspections and servicing are completed on schedule.
- Track upcoming maintenance requirements and communicate scheduling needs to Operations.
- Maintain accurate maintenance records for all fleet equipment.

Repairs and Breakdown Coordination

- Coordinate repairs for trucks, trailers, and other company equipment.
- Respond to driver reports of mechanical issues and arrange necessary repairs.
- Coordinate roadside breakdowns and emergency repairs.
- Communicate with repair shops, dealerships, and service providers to obtain estimates and authorize repairs within approved limits.
- Monitor repair progress and follow up to ensure timely completion.
- Coordinate equipment availability and communicate estimated return-to-service times to Operations.

Regulatory Compliance and Inspections

- Ensure all fleet equipment meets applicable federal and provincial transportation safety requirements.
- Monitor and coordinate required Commercial Vehicle Inspections (CVIP) and other applicable inspections.
- Maintain inspection reports, repair documentation, and maintenance history.
- Ensure identified safety defects are addressed before equipment returns to service.
- Monitor outstanding defects and ensure appropriate corrective action is completed.




- Support compliance with applicable National Safety Code requirements and company maintenance policies.

Driver Communication

- Maintain regular communication with drivers regarding equipment condition and maintenance requirements.
- Review driver pre-trip and post-trip inspection reports for reported defects.
- Ensure reported mechanical defects are documented, assessed, and addressed.
- Communicate equipment repair instructions and service appointments to drivers.
- Promote driver awareness and accountability regarding equipment maintenance and reporting.

Vendor and Repair Shop Management

- Establish and maintain relationships with external repair facilities, dealerships, tire suppliers, and parts vendors.
- Obtain repair estimates and compare costs when appropriate.
- Monitor vendor service quality, turnaround times, and pricing.
- Ensure invoices are accurate and correspond with completed work.
- Maintain an up-to-date list of approved maintenance vendors.

Maintenance Records and Administration

- Maintain accurate and up-to-date maintenance files for all company equipment.
- Record all repairs, inspections, preventative maintenance, and component replacements.
- Track maintenance expenses by unit and equipment type.
- Maintain records of warranties, service agreements, and repair invoices.
- Prepare maintenance reports for management.
- Identify recurring mechanical problems and recommend corrective action.

Cost Control and Fleet Efficiency

- Monitor maintenance and repair costs to identify opportunities for savings.
- Identify recurring repairs and excessive maintenance expenses.
- Assist with annual maintenance budget preparation.
- Recommend equipment replacement or major repairs when appropriate.
- Monitor fleet downtime and identify opportunities to improve equipment availability.

Qualifications and Experience

- Previous experience in trucking, transportation, fleet maintenance, or a related industry.




- Knowledge of commercial trucks, trailers, and heavy-duty equipment.
- Understanding of preventative maintenance programs and mechanical repair processes.
- Knowledge of applicable transportation regulations and commercial vehicle inspection requirements.
- Strong organizational and time-management skills.
- Excellent communication and problem-solving abilities.
- Ability to coordinate multiple maintenance requests and priorities.
- Proficiency in Microsoft Office and fleet maintenance software.
- Valid driver's license; commercial driver's license considered an asset but not required.

Key Competencies

- Strong attention to detail.
- Ability to work independently and as part of a team.
- Effective communication with drivers, mechanics, vendors, and management.
- Strong decision-making and problem-solving skills.
- Ability to work under pressure and manage competing priorities.
- Commitment to workplace safety and regulatory compliance.
- Cost-conscious approach to fleet maintenance.

Performance Expectations

The Maintenance Coordinator will be evaluated based on:

- Completion of preventative maintenance within scheduled intervals.
- Reduction of unnecessary equipment downtime.
- Accurate and complete maintenance documentation.
- Timely response to driver-reported defects and breakdowns.
- Compliance with applicable inspection and maintenance requirements.
- Effective control of maintenance and repair expenses.
- Overall fleet reliability and equipment availability.

Health and Safety Responsibilities

- Ensure maintenance activities are conducted in accordance with company health and safety policies.
- Report unsafe equipment conditions and ensure appropriate corrective action is taken.
- Ensure equipment with safety-related defects is not returned to service until properly repaired and cleared.
- Promote a proactive safety culture among drivers, mechanics, and maintenance personnel.
- Report workplace incidents, hazards, and unsafe conditions to management.

General Responsibilities

The Maintenance Coordinator is expected to perform other related duties as assigned by management to support the effective operation of the company's fleet and transportation business.

Pay: $20.00-$26.00 per hour

Work Location: In person

📌 Maintenance Coordinator (Nisku)
🏢 Important Business
📍 Nisku