Job Overview

Responsibilities

- Process and enter all AP invoices into NetSuite — both purchase order (PO) and non-PO transactions — with accuracy and timeliness ensuring the procedures and policies have been followed.
- Review and reconcile corporate Visa statements for all employees holding company credit cards; ensure all transactions are supported by appropriate receipts and expense coding while ensuring the procedures and policies have been followed.
- Reconcile vendor account statements against NetSuite records monthly; identify, investigate, and resolve discrepancies.
- Prepare month end accruals entries and balance sheet schedules
- Have good command on month end closing process.
- Set up new vendor accounts in NetSuite; establish and maintain vendor payment details in the banking system.
- Contact vendors for queries
- Run AP aging reports and coordinate with internal team to ensure the processing of vendor payments in timely manner

Internal Finance Support & NetSuite Administration

- Coordinate with the Warehouse In Charge on purchase order processing and inventory-related AP entries
- Maintain organised, complete, and audit-ready records of all transactions, reconciliations, and supporting documentation.
- Support the Financial Controller and CFO with ad hoc finance administration tasks as required.

Qualifications & Experience

- Minimum Requirements :

- Diploma or certificate in Accounting, Business Administration, or a related discipline; or equivalent professional experience in a finance function.

- Minimum two (2) years of accounts payable experience in a commercial or distribution setting.

- Demonstrable proficiency with NetSuite ERP or a comparable cloud-based accounting platform (e.g. QuickBooks, Sage, SAP Business One).

- Proficiency in Microsoft Office,



particularly Excel, at an intermediate level or above.

- High degree of numerical accuracy and attention to detail in all transactional processing.

- Clear and professional written and verbal communication skills; able to represent VIVIGRO with confidence in vendor interactions.

Preferred / Advantageous

- Experience in an agricultural, distribution, or wholesale trade environment.
- Familiarity with Canadian banking systems, electronic payment processing, and vendor management practices.
- Exposure to credit management, collections processes, and customer account administration.

CORE COMPETENCIES

- Accuracy & Attention to Detail — Applies rigorous standards to all transactional work; independently identifies and resolves discrepancies before escalation.
- Organisational Discipline — Manages concurrent AP and close workstreams without loss of quality, timeliness, or prioritisation.
- Communication — Communicates clearly and professionally with vendors, customers, and internal colleagues; handles sensitive payment conversations calmly and constructively.
- Reliability & Follow-Through — Completes assigned tasks to deadline consistently; escalates proactively when issues cannot be resolved independently.
- Systems Proficiency — Navigates NetSuite with confidence; supports colleagues with system and process queries as a trusted first contact.
- Collaborative Mindset — Works constructively as part of a small, multi-functional site team; contributes positively to the office environment.
- Integrity & Discretion — Handles confidential financial data and commercial information with absolute professionalism at all times.

Pay: From $50,000.00 per year

Benefits :

- Casual dress
- Dental care
- On-site parking
- RRSP match

Work Location: In person

📌 Accountant (Accounts Payable) (Aldersyde)
🏢 ViviGro Sustainable Solutions
📍 Aldersyde