Posted 3/29/2026

The Review Course in Family Medicine and Vital FM Update host incredible medical conferences across Canada, and we are seeking an exceptional Event & Operations Assistant to help us with every detail of planning and flawlessly executing our world-class events.

Our mission is simple: _ We make better doctors. _And we hate boring lectures. We believe that by creating unforgettable, entertaining, and academic events for clinicians writing the Canadian Family Medicine exam and in practice, we can leave them feeling confident, connected, and genuinely excited about medicine.

Preference is given to enthusiastic applicants who are eager to learn with speed and confidence in an environment where professionalism, reliability, and an obsession with excellence are required.

The Opportunity

- You will support our virtual and live events ecosystem for our two highly integrated brands: The Review Course, Canada's top-rated CCFP exam prep course, and Vital FM Update, its CME-accredited counterpart for practicing clinicians.
- Your scope will include approximately 4-5 live events per year across Canada, plus two major virtual course offerings, with more as we grow.

Core Responsibilities & Key Accountabilities

- _ Digital Platform Support :_Use the registration and hosting ecosystem for customer support inquiries, such as creating coupon codes and troubleshooting customer concerns, ensuring seamless integration between website assets and course delivery tools e.g. Learnworlds, Wix.
- _ End-to-End Event Production :_Assist with the end-to-end planning and flawless execution of all in-person and virtual events, following all the steps in our proven process including venue research, vendor negotiation, catering, insurance, and preparing event documents.




- _ Operational & Financial Excellence :_Regularly update existing event budgets for founder approval. Provide support for vendor and speaker payments using Float Financial. Issue and track sponsor invoices using Wave Apps to ensure timely payment.

This Role is for You If

- Your superpower is managing complexity; you can zoom in on the smallest detail and zoom out to see the big picture, ensuring nothing gets dropped.
- You are a natural systems-builder; you don't just follow and update our existing checklists, you instinctively look for ways to refine them.
- You thrive on proactive project management, capable of working backwards from major deadlines to ensure every milestone is met on time.
- You have a deep-seated need to leave things better than you found them and are driven to take ownership of outcomes.
- You have sharp attention to detail as proven in your unique cover letter by addressing it to the founders and pointing out the typo in this posting.
- You view mistakes as catalysts for improvement and believe constructive feedback is a gift.

Required Skills & Character

- A personalized cover letter and charismatic resume are required for consideration.
- Legally entitled to work in Canada with a bachelor’s degree or post-secondary diploma.
- Exceptional written, spoken, and interpersonal communication skills in English.
- Organized, dependable, and diplomatic with a fanatical attention to detail.




- Proficiency in common office and LMS software (Microsoft Office, Google Drive, Learnworlds, Zoom) and the ability to quickly master current platforms.

The Details

- Role: Event & Operations Coordinator (Leadership Track)
- Type: Part-Time (approx. 20 hours/week), with potential increase as
- Location: You must be based in the Lower Mainland (British Columbia) for occasional event and logístical support. The work is almost entirely remote (Canada), other than mandatory travel to in-person events.
- Compensation & Growth: A competitive base compensation package. The starting range is $27 - $32 CAD per hour, commensurate with experience, plus incentives.
- Performance Incentives: You will have the option to share directly in the revenue you help generate via commissions on new sponsorships and for exceeding targets (details to be negotiated).

About Us

The Review Course in Family Medicine is Canada’s first and top-rated national exam preparation course for physicians studying for the CCFP exam. Vital FM Update is run by the same expert faculty, offering CME-accredited events for practicing family physicians and nurse practitioners. We consistently strive for excellence and are proud to receive industry-leading reviews (averaging 4.8/5) and sell-out events.

We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Job Types : Part-time, Fixed term contract

Pay: $27.00-$32.00 per hour

Expected hours: 10 - 25 per week

Benefits :

- Flexible schedule
- Mileage reimbursement
- Work from home

Application question(s):

- What type of events have yo

📌 Event Assistant & Guest Experience Lead (Vancouver)
🏢 The Review Course in Family Medicine
📍 Vancouver