Accounting & Reception Clerk (Clerk 3 – ADM04)

Requisition ID: RQ01104

Location: Bible Hill, Nova Scotia

Start Date: November 23, 2026

Contract Type: Temporary – Full-time

Work Schedule: Monday to Friday, 7 hours per day (35 hours/week)

Number of Openings: 1

Position Overview: We are seeking a detail-oriented and customer-focused Accounting & Reception Clerk (Clerk 3 – ADM04) to provide temporary reception and administrative support at the Ed Lorraine Building in Bible Hill.The successful candidate will support the Crown Lending Agencies' Finance Team while serving as the primary point of contact for three loan boards. This position also acts as the first point of contact for visitors, clients, and stakeholders attending the Ed Lorraine Building.The incumbent will perform a combination of reception, accounting-related administrative support, financial documentation, records management, and general office coordination activities. The role requires sound judgment, attention to detail, discretion, and the ability to work independently under broad supervision.Key Responsibilities

1. Reception and Front Desk Administration

- Serve as the primary receptionist and first point of contact for visitors to the Ed Lorraine Building.
- Greet and direct visitors, clients, and stakeholders professionally.
- Answer and direct incoming telephone calls and respond to general inquiries.
- Provide reception and administrative support to the three Crown Lending Agencies' loan boards.
- Maintain a qualified, welcoming, and organized reception area.
- Coordinate incoming and outgoing correspondence and communications.

2. Accounting and Financial Administrative Support

- Provide administrative support to the Crown Lending Agencies' Finance Team.
- Assist with the preparation, organization, and verification of financial documents and records.
- Support the preparation of various financial statements and related documentation, as required.
- Review documents for completeness and accuracy and identify discrepancies or missing information.
- Maintain accurate financial and administrative records.




- Handle financial and confidential documentation with appropriate care and discretion.

3. Records and Document Management

- Maintain, organize, and update departmental records, files, and documentation.
- Prepare, review, verify, and process documents in accordance with established procedures.
- Ensure records are accurate, complete, properly filed, and readily accessible.
- Assist with document distribution and general administrative recordkeeping.

4. Office Operations and Coordination

- Support the day-to-day administrative operations of the office.
- Assist with maintaining office inventory and monitoring supplies.
- Receive, sort, and distribute incoming and outgoing inter-office mail.
- Coordinate routine office activities and provide general administrative assistance.
- Follow established office policies, procedures, and operational guidelines.
- Exercise judgment and decision-making when handling exceptions to established procedures.

5. General Administrative Support

- Perform a variety of clerical and administrative assignments requiring knowledge of the relevant area of work.
- Prioritize and manage multiple administrative responsibilities.
- Provide support to departmental staff and stakeholders as required.
- Work under broad supervision while demonstrating initiative and accountability.

Mandatory Qualifications and Requirements: Candidates must meet the following minimum requirements:

- Education: Grade XI (Grade 11) education or equivalent.
- Experience: Minimum of four (4) years of related work experience.
- Equivalent Combination: An equivalent combination of relevant training and experience may also be considered.

Required Experience and Competencies: Candidates should demonstrate relevant experience in the following areas:

- Reception, front desk, and customer service support.




- General clerical and administrative duties.
- Accounting and finance-related administrative support.
- Preparation, verification, and maintenance of financial and administrative documentation.
- Records management, filing, and document control.
- Office coordination and day-to-day administrative operations.
- Inventory maintenance and inter-office mail distribution.
- Handling inquiries and communicating professionally with visitors and stakeholders.
- Exercising judgment and decision-making when dealing with exceptions to established procedures.

Note: The above competencies reflect the responsibilities of the position. The formal mandatory qualification threshold remains Grade XI plus four years of related experience, or an equivalent combination of training and experience.Ideal Candidate ProfileThe ideal candidate will be:

- Highly organized, detail-oriented, and accurate.
- Professional and approachable when interacting with visitors and stakeholders.
- Comfortable handling reception responsibilities alongside accounting and administrative tasks.
- Capable of maintaining confidential financial and administrative records.
- Able to work independently under broad supervision.
- A strong communicator with good interpersonal and organizational skills.
- Adaptable and capable of managing competing priorities in a busy office environment.

Work Arrangement

- Work Location: Bible Hill, Nova Scotia.
- Working Hours: 7 hours per day, 5 days per week.
- Weekly Hours: 35 hours.
- Start Date: November 23, 2026

Candidate Submission Guidelines: Interested candidates should submit an updated resume highlighting:

- Grade XI education or equivalent.
- At least four years of related experience, or an equivalent combination of training and experience.
- Reception and front desk experience.
- Accounting or financial administrative support experience.
- Document verification, records management, and office administration experience.
- Customer service and stakeholder communication skills.

Pay: $18.00-$20.00 per hour

Work Location: In person

📌 Accounting & Reception Clerk (Clerk 3 – (Bible Hill)
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📍 Bible Hill