Accounts Receivable / Accounts Payable Clerk

Full-Time, Permanent | Guelph, Ontario A Four-Day Workweek – $50,000 Annually

Looking for a full-time position that offers a better work-life balance?

Canadian Scientific Lab Systems Inc. (CSi) is offering an opportunity for an experienced Accounts Receivable / Accounts Payable Clerk to join our team in Guelph.

This is a full-time, permanent position offering $50,000 annually for 32 hours per week, working Monday to Thursday, with either Friday off or the statutory holiday when applicable.

Enjoy four full eight-hour working days and a three-day weekend every week.

In addition to a predictable four-day schedule, this position offers health and dental benefits, paid vacation, paid sick days, and your own dedicated private office.

Working directly under the Accountant, you will support the company's day-to-day financial operations, with responsibility for accounts payable, accounts receivable, invoice processing, payment administration, reconciliations, and maintaining accurate financial records.

We are looking for someone with direct accounts payable and accounts receivable employment experience, strong QuickBooks Online skills, and the ability to work independently while managing financial responsibilities accurately, efficiently, and confidentially.

Position Details

Position: Accounts Receivable / Accounts Payable Clerk

Employment Type: Full-Time, Permanent

Work Schedule: Monday to Thursday – 8 hours per day

Weekly Hours: 32 hours

Annual Salary: $50,000

Regular Day Off: Usually Friday

Vacation: 2 weeks (10 days)

Paid Sick Leave: 6 days

Benefits: Health and dental coverage

Work Location: On-site, Guelph, Ontario

Workspace: Dedicated private office

Reports To: Accountant

Probationary Period: 3 months

Start Date: As soon as possible

Key Responsibilities

1. Accounts Payable

- Receive, review, and process vendor invoices for accuracy, completeness, and appropriate approval.
- Match invoices with purchase orders, receipts, and supporting documentation, where applicable.
- Enter vendor invoices and expenses into QuickBooks Online.
- Prepare vendor payment information and assist with payment processing.
- Monitor vendor account balances and payment due dates.
- Reconcile vendor statements and investigate discrepancies.
- Respond to vendor inquiries regarding invoices and payment status.




- Maintain organized accounts payable records and supporting documentation.

2. Accounts Receivable

- Prepare and issue customer invoices in accordance with company procedures.
- Enter and maintain customer invoices and payments in QuickBooks Online.
- Monitor outstanding customer balances and accounts receivable aging.
- Follow up on overdue accounts and outstanding payments.
- Apply customer payments and investigate account discrepancies.
- Respond to customer inquiries regarding invoices, statements, and payment status.
- Maintain accurate customer account records.

3. General Accounting & Administrative Support

- Assist with bank, credit card, and account reconciliations.
- Support month-end accounting activities and reporting.
- Maintain accurate electronic and physical financial records.
- Identify and communicate discrepancies, irregularities, or outstanding transactions to the Accountant.
- Assist with maintaining organized financial documentation for accounting and audit purposes.
- Provide general accounting and administrative support as required.

Qualifications & Experience

Required Qualifications

- Minimum 2–3 years of direct employment experience in an Accounts Payable / Accounts Receivable (AP/AR) or Bookkeeping role.
- Demonstrated hands-on experience processing vendor invoices, customer invoicing, payment applications, account reconciliations, and collections.
- Strong working knowledge of QuickBooks Online.
- Proficiency in Microsoft Excel, Word, Outlook, and PDF document management.
- Understanding of accounting principles and financial recordkeeping.
- Solid numerical accuracy and attention to detail.
- Excellent organizational and time-management skills.
- Ability to work independently and manage competing priorities.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality when handling sensitive financial information.





Education A two-year post-secondary diploma from an accredited college in Accounting or a closely related discipline is strongly preferred.

Relevant programs may include

- Business – Accounting Diploma
- Accounting Assistant Diploma
- Bookkeeping Diploma
- Business Administration – Accounting

Equivalent combinations of relevant post-secondary education, professional training, and practical accounting experience will also be considered. Personal Attributes The successful candidate will be:

- Dependable and accountable, with a strong sense of responsibility.
- Highly organized and detail-oriented.
- Comfortable working independently and taking ownership of assigned responsibilities.
- Proactive in identifying and resolving discrepancies.
- Professional and courteous when communicating with customers, vendors, and colleagues.
- Discreet and trustworthy when handling confidential company and financial information.
- Consistent and reliable in meeting deadlines and managing daily responsibilities.

Conditions of Employment

- Probationary Period: Employment will be subject to a three-month probationary period.
- Criminal Record Check: A satisfactory standard criminal record check will be required as a condition of employment following a conditional offer. The check is relevant to the financial responsibilities of this position, including handling company funds, banking information, payment processing, and confidential financial records.
- Credit Check: A credit check may also be requested where considered relevant to the financial responsibilities of the position. Written consent will be obtained from the candidate before proceeding.

All background screening will be conducted in accordance with applicable privacy and employment legislation.

How to Apply

Qualified candidates interested in this opportunity are invited to submit their resume for consideration.

CSi thanks all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $50,000.00 per year

Benefits

- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Application question(s):
- Do you currently live within 25 km of 42 Arrow Road, Guelph, ON N1K 1S6?

Education:
- DCS / DEC (required)

Experience:
- Accounting: 2 years (required)

Language:
- English (required)

Work Location: In person

📌 Accounts Receivable / Accounts Payable Clerk (Guelph)
🏢 Canadian Scientific Lab Systems
📍 Guelph