Job Summary The Executive Assistant provides organized, responsive administrative support, helping daily office operations run smoothly. This role coordinates schedules, manages records and documents, and supports clear communication with colleagues and customers.

Duties

- Manage calendars and schedule meetings using Microsoft Outlook Calendar and Google Workspace.
- Support correspondence, document preparation, and follow-up on action items.
- Answer and route calls, welcome visitors, and provide professional customer service at the front desk.
- Use phone etiquette and operate multi-line phone systems to handle incoming calls efficiently.
- Prepare, review, and proofread documents, reports, and presentations.
- Perform data entry, filing, and general clerical and administrative tasks while maintaining organized records.
- Assist with bookkeeping tasks, such as tracking expenses, organizing receipts,



and maintaining financial records; experience with QuickBooks is helpful.
- Use Microsoft Office applications and other office tools to support daily workflows.
- Type accurately and efficiently while handling multiple tasks and deadlines.

Skills and qualifications

- Exceptional attention to detail
- Communication and interpersonal skills
- Ability to conduct research and create reports or presentations
- Time management
- Ability to learn quickly
- Ability to handle sensitive information with discretion
- Basic computer and office equipment skills
- Ability to work in a quick-paced environment

Pay: $23.00-$26.00 per hour Expected hours: 40.0 per week

Benefits

- Dental care
- Paid time off

Work Location: In person

📌 Executive Assistant (Vancouver)
🏢 AXIS Insurance
📍 Vancouver