Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day.

Together, we’re focused on doing the right thing for each other and our communities. 3Trans Mountain is seeking multiple Executive Assistants to provide senior-level administrative, coordination, and operational support to Vice Presidents across various portfolios and departments within Pacific Link.

The Executive

Assistant will help manage executive priorities, information flow, and day-to-day office operations.The Executive Assistant manages complex calendars, meetings, travel, correspondence, executive materials and confidential matters, enabling the assigned Vice President to focus on key business priorities and timely decision-making. The role works across leadership teams, corporate functions and relevant internal and external stakeholders to anticipate requirements, coordinate deliverables, track commitments and maintain effective executive‑office continuity.Executive Calendar and Priority Management Manage the assigned Vice President’s complex calendar, meetings, travel and daily commitments, balancing competing demands and protecting time for priority business matters.Anticipate executive requirements and coordinate schedules, materials, logistics and follow‑up to support timely decisions and effective execution of priorities.Coordinate executive,



leadership team and governance meetings, as applicable, including schedules, agendas, briefing packages, presentations, minutes or records of decision, and follow‑up actions.Coordinate leadership routines, planning sessions, workshops and team events and ensure meeting materials are complete, accurate, appropriately reviewed and distributed on time.Prepare, format, proofread and coordinate executive correspondence, reports, presentations, briefing notes, decision materials and meeting documentation.Consolidate inputs from functions and stakeholders into clear, concise and professionally presented materials aligned with corporate and project standards.Maintain confidential executive records, distribution lists and information repositories with appropriate version control, accessibility and retention.Serve as a key liaison among the assigned Vice President, leadership team, corporate functions and relevant internal and external stakeholders.Build effective working relationships with Executive Assistants and administrative professionals across the organization to align schedules, protocols, shared activities and coverage requirements.Business and Administrative Support Coordinate expenses, invoices, purchase requisitions, travel claims, approvals and other administrative processes in collaboration with business support functions.Support departmental planning, onboarding and orientation, organization information, contact lists, facilities and office coordination, and executive administrative processes.Identify opportunities to improve executive workflows, meeting administration, information management and coordination practices.Confidentiality, Judgment and Office Continuity Handle confidential, commercially sensitive, legal, regulatory, workforce and business information with a high degree of discretion and sound judgment.Provide backup coverage and coordinate continuity with other Executive Assistants to maintain critical executive-support requirements.Post‑secondary education in Office Administration, Business Administration or a related discipline; 7 to 10 years of progressively responsible executive or senior administrative support experience,



including experience supporting a Vice President, executive leader or leadership team.Demonstrated experience coordinating complex calendars, executive meetings, confidential communications, briefing materials, travel and competing priorities in a fast‑paced environment.Experience supporting a major project, energy, infrastructure, regulated business or similarly complex operational environment is preferred.Ability to quickly learn the assigned executive portfolio, business priorities, stakeholder workplace and relevant governance or approval processes.Strong understanding of executive‑office practices, meeting administration, records management, action tracking and corporate approval processes.Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint and Adobe, with strong document‑production and presentation‑formatting capability.Excellent written and verbal communication, organization, judgment and relationship‑management skills, with the ability to work effectively across executive and functional interfaces.Proven ability to manage confidential information, work independently, anticipate requirements and deliver high‑quality work under changing priorities and tight timelines.Willingness and ability to travel as required.May need to provide support outside of regular business hours and/or on the weekend.We Build Careers and Pipelines That Last We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously.

Comprehensive benefits programs including flexible benefits, pension and savings plans; Meaningful participationfrom Indigenous and local communities; In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility.

Trans

Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community. #

📌 Executive Assistant To Vice President (Winnipeg)
🏢 Trans Mountain
📍 Winnipeg