Are you eager to design solutions that help shape vibrant, welcoming communities? Do you enjoy working in a collaborative environment where you can contribute to impactful projects alongside a multi-disciplinary team? We’re looking for a Human Resources Assistant to join our Corporate Division at our Oakville office.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Oakville, Toronto, Ottawa, Kingston, London and Stratford. Our services include civil and structural engineering, building and environmental science, and land surveying.

As a 100% employee-owned company, our growth is driven by our commitment to client satisfaction and shared accountability. We collaborate with clients to enhance the communities where our friends, families, and neighbors live and work.

As a Human Resources Assistant, you will provide administrative and coordination support across a variety of Human Resources functions, with a primary focus on training and development, and employee programs. You will also support recruitment and other HR initiatives on an as-needed basis. This role offers exposure to multiple areas of Human Resources including training and development, recruitment, onboarding, employee records administration, and HR programs.

Responsibilities

- Support the Learning Management System (My Learning Centre), including adding/updating courses, assigning training, troubleshooting, and liaising with platform vendors.
- Manage orientation training for new hires and coordinate role-specific health and safety training across various platforms (e.g., OSG, BiStrainer, Ontario Dig Authority, and more).
- Manage training registration requests, handle budget tracking, confirm payments with accounting, and maintain accurate documentation of training costs.
- Collect and file digital training certificates, update employee files,



and support digitization of past training records for LMS integration.
- Help book training rooms, arrange lunches, and provide logistical support for internal training events .
- Monitor certification expirations, assist with recertification scheduling, and address training gaps identified through Job Safety Analyses (JSAs).
- Assist employees with registration for professional associations relevant to their roles.
- Support feedback collection through surveys and help drive improvements in training programs.
- Provide administrative support for onboarding and recruitment, and other HR initiatives as required, including coordinating interviews, supporting new hire orientation activities, assisting with job postings, and contributing to related HR projects.

Qualifications
- Degree or Diploma in Human Resources (or working towards degree or diploma)
- Experience in training coordination, program administration, or student services obtained through previous work experience (including co-op experience) is considered an asset.
- Strong organizational skills with the ability to manage multiple training programs, timelines, and records efficiently.
- Ability to deal with confidential and/or sensitive information
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and learning management systems (LMS).
- Ability to work both independently and collaboratively in a fast-paced environment.




- Detail-oriented with a commitment to accuracy and data integrity.
- Solid interpersonal skills
- The successful candidate must possess a valid class G driver’s license and have access to a vehicle for work related travel. Mileage for work related travel will be reimbursed.

What we offer
- Integrated, Firm-Wide Collaboration: Work across offices and teams, gaining exposure to diverse perspectives, building strong internal relationships, and contributing to a more connected organization.
- Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set.
- 100% Employee-Owned firm with opportunities for you to purchase shares
- Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses
- Training and professional development opportunities
- Reimbursement for annual professional memberships
- Flexible work environment and work-life balance
- Collaborative culture
- The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range
- $23.79 - $29.74

We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please. MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department at [email protected].

This posting is intended to fill an existing vacancy within the organization

Pay: $23.79-$29.74 per hour

Benefits

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Licence/Certification:
- Class G Licence (required)

Work Location: In person

📌 Human Resources Assistant - 565 (Oakville)
🏢 MTE Consultants
📍 Oakville