Title: Lead Parts Advisor

Reference: 2611-05

Department: Fleet Management

Portfolio: Public Works

Reports to: Mechanics and Fleet Manager

Designation: Full-Time

Vacancies: One (1)

Opens: November 9, 2026

Closes: November 20, 2026

Posting Type: Open to All Applicants

POSITION SUMMARY:

The Lead Parts Advisor is responsible for coordinating the daily operation of the Fleet Management Parts Department. Working closely with the Fleet Manager, Shop Foreman, technicians, vendors, and Nation departments, the Lead Parts Advisor oversees parts procurement, inventory control, receiving, warranty administration, vendor relationships, and parts documentation.

The Lead Parts

Advisor ensures that all issued parts and consumables are accurately recorded on the appropriate work orders and supports both light-duty and heavy-duty fleet operations. This position plays an important role in controlling repair costs, reducing vehicle downtime, maintaining accurate inventory records, and maintaining inventory and stock levels for daily-use items and consumables. This position is also responsible for onboarding, training, and mentoring Parts staff.

The Lead Parts

Advisor is vital in the efficient operation of the shop and ensuring technicians have reliable access to the materials required for routine maintenance and repairs.

DUTIES AND RESPONSIBILITIES:

- Parts Operations and Procurement; coordinate the daily operation and organization of the Fleet Management Parts Department and work closely with technicians and the Shop Foreman to ensure required parts, materials, and supplies are available. Source and order various parts and supplies, identifying appropriate suppliers based on departmental needs. Obtain competitive pricing when purchases fall outside established vendors or purchasing agreements, and maintain negotiated and preferred customer pricing with vendors. Support the Fleet Manager with procurement activities, pricing comparisons, purchase orders, vehicle and equipment acquisitions, related documentation, and standardized purchasing procedures. Coordinate urgent and emergency parts sourcing.
- Vendor and Supplier Relations; maintain skilled relationships service providers. Monitor outstanding orders, back orders, delivery dates, and special-order items, and communicate delays or availability issues. Coordinate warranty claims, returns, cores, credits, and supplier returns, including tracking outstanding credits to ensure they are received. Review vendor invoices and supporting documentation for accuracy before submitting them through the approval process.
- Inventory and Stock Control; maintain accurate inventory records and perform regular inventory counts and assist with inventory audits. Take primary responsibility for inventory and stock control of daily-use items, consumables, and other frequently used materials. Establish and maintain stock levels and reorder points, monitor usage, replenish inventory, and identify slow-moving, obsolete, duplicate, or unnecessary inventory.



Maintain an organized, clean, secure, and efficient parts room and storage areas, including the appropriate storage and management of tires, fluids, filters, batteries, shop supplies, and other commonly stocked materials. Maintain appropriate inventory of commonly used preventative maintenance parts and track the use and cost of consumable materials to ensure stock records remain current.
- Work Orders, Records and Fleet Management Systems; accurately record issued parts, consumables, core charges, returns, and credits on the appropriate vehicle or equipment work orders, ensuring information is accurate. Maintain accurate electronic and physical records. Assist with entering and maintaining information within Fleet Management software systems.
- Cost Management and Fleet Support; assist the Fleet Manager with monitoring parts expenditures, vendor spending, and purchasing trends, and identify opportunities to reduce costs. Work with Fleet Management staff to minimize vehicle and equipment downtime. Support the onboarding of new vehicles and equipment. Assist with vehicle and equipment disposal processes.
- Training and Procedures; lead the onboarding, training, and mentorship of employees assigned to the Parts Department. Train staff in sourcing, ordering, receiving, inventory control, returns, warranties, vendor systems, work-order entries, documentation standards, and safe parts handling procedures. Assist with developing parts procedures, inventory standards, vendor processes, and training materials.
- Safety, Confidentiality and Customer Service; promote safe work practices and ensure parts storage areas and the handling of hazardous materials, fluids, batteries, chemicals, and other regulated products comply with Fleet Management and Tsuut'ina Nation safety requirements. Maintain confidentiality and professionalism when working with employee, departmental, financial, vendor, and Nation information. Provide professional and respectful customer service.
- Assist other areas of Fleet Management as needed, and complete other duties as assigned.

QUALIFICATIONS AND SKILLS: Desired Education, Knowledge, and Experience:

- Parts Technician Journeyperson certification or eight (8) or more years of relevant industry experience; A registered Parts Technician Apprentice with significant industry experience may be considered.
- Previous experience in an automotive, heavy-duty, equipment, dealership, fleet, or commercial parts environment is required.
- Experience coordinating or leading a parts department, inventory operation, warehouse, or similar function is considered an asset.




- Strong knowledge of automotive and heavy-duty vehicle parts, maintenance components, fluids, filters, tires, batteries, and common shop supplies.
- Ability to identify and source parts using vehicle identification numbers, serial numbers, equipment information, parts catalogues, and electronic vendor systems.
- Strong knowledge of inventory control, purchasing, receiving, returns, warranty processes, vendor management, and related parts department operations.
- Knowledge of workplace safety requirements and the proper handling and storage of automotive and industrial products.
- Strong computer skills, including experience with Microsoft Office applications, and the ability to learn Fleet Management, inventory, purchasing, and work-order software.

Personal Attributes:

- Strong organizational skills and attention to detail, with the ability to manage multiple requests and priorities while maintaining accurate records.
- Strong written and verbal communication skills, with the ability to communicate professionally.
- Ability to compare pricing and make cost-conscious purchasing decisions while considering quality, availability, and operational requirements.
- Strong problem-solving skills, with the ability to locate difficult-to-source or time-sensitive parts and respond effectively to operational requirements.
- Ability to provide guidance, training, and mentorship to other employees.
- Ability to work independently and effectively as part of a team.
- Dependable, professional, and able to work effectively in a fast-paced environment.

General Employment Requirements:

- A valid driver’s licence and meet applicable requirements for operating Nation vehicles.
- Oath of Confidentiality.
- Criminal Record Check.
- Abide by the Tsuut’ina Nation Human Resources Policy and Procedures.

NOTE: This organization adheres to Sections 1 - 9 of the Aboriginal Employee Preference Policy for selection and displacement. All applicants are asked to self-identify during the application process.

Competition Opens: November 9, 2026

Competition Closes: November 20, 2026 @ 11:59 PM MST (Late submissions will not be accepted)

Application Instructions:

Email your cover letter, and resume to [email protected] OR submit in-person at HR during office hours.

Please include the Position Title and Reference Number in the subject line to ensure it is received.

We thank all applicants in advance, however, only those chosen with the required qualifications will be contacted for an interview.

Pay: $50,000.00-$62,000.00 per year

Benefits

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Experience:
- relevant industry: 8 years (required)

Licence/Certification:
- Parts Technician Journeyperson Certification (preferred)
- Parts Technician Apprentice Certification (required)
- Driver's License (required)

Work Location: In person

📌 Lead Parts Advisor (Tsuut'ina Nation) (Calgary)
🏢 Tsuu t'ina Nation
📍 Calgary