About us

Clever AV is a commercial audio-visual integration company in Burnaby. We design, install, and support meeting rooms, boardrooms, and AV systems for businesses across the Lower Mainland and beyond. We’re a small, busy team, and we need someone organized to keep the office running so our techs can stay in the field.

Job Summary The Office Manager coordinates daily administrative operations, maintains organized records, and supports a welcoming, effective workplace. This role handles front desk and phone coverage, data entry, filing, and routine bookkeeping while helping colleagues and customers get timely, accurate assistance.

What you’ll do

Books and admin

- Handle day-to-day bookkeeping in QuickBooks Online: entering bills, reconciling accounts, and recording payments
- Create and send customer invoices, track deposits and progress billing, and follow up on overdue accounts
- Collect timesheets from technicians and subcontractors, and prepare payroll information

Purchasing and receiving

- Prepare and track purchase orders with our suppliers
- Receive deliveries, check them against POs, and record what came in
- Handle supplier returns, RMAs, and credits
- Update order and receiving status in D-Tools, our project management software




- Coordinate inventory and staging with our warehouse

Scheduling and customers

- Manage scheduling for technicians and site visits, and coordinate with clients
- Track service contract renewals and schedule annual maintenance visits
- Answer the phone and general inbox, and route calls and requests

Records and compliance

- Keep vendor, subcontractor, and insurance paperwork up to date (WorkSafeBC clearances, certificates of insurance, supplier onboarding forms)
- Record equipment serial numbers, MAC addresses, and warranty info by project
- Order office supplies and keep the office organized

What we’re looking for

- 2+ years in an office manager, office administrator, or bookkeeping role
- Hands-on experience with QuickBooks Online
- Comfortable with Microsoft 365 (Outlook, Excel, Word)
- Organized, reliable, and able to juggle several things at once
- Clear and friendly on the phone and by email
- Construction, trades, or technology industry experience is an asset
- Experience with D-Tools or similar project software is a bonus, but we’ll train you

Pay: $27.00-$34.00 per hour Expected hours: 40.0 per week

Work Location: In person

📌 Office Manager (Burnaby)
🏢 Clever AV
📍 Burnaby