About us Reston Pallet Solutions is a growing pallet manufacturer and recycler serving manufacturers and distributors across the GTA. We are modernizing how our business runs, using AI and automation across the office and manufacturing plant, and we're looking for someone to help support that change.

The role This is a hands-on role at the centre of our office, with real ownership of how it works. You'll run customer orders and day-to-day bookkeeping, and you'll help set up, manage and improve the AI tools and the automated processes that support them. We're looking for someone eager to learn and we'll train the right person in our systems, accounting processes and AI tools, and you'll grow with the role as the business develops.

What you'll do

- Manage customer orders and communication from first contact to delivery
- Prepare quotes for new and custom pallets
- Handle day-to-day accounting: payables, receivables, invoicing, reconciliations and payroll support
- Help set up, configure and integrate AI tools and automated workflows across various processes
- Monitor how those tools perform, catch errors, and own the fixes
- Find inefficiencies and propose better ways of working
- Document processes so they're clear, repeatable and easy to train on
- Support daily production and delivery coordination with the team

What you bring

- Solid bookkeeping knowledge: AP, AR, reconciliations and invoicing (school or work experience)
- 1+ years in an office, operations, order desk or accounting role
- Comfortable with technology and eager to learn new tools, including AI
- Very strong Excel/Google Sheets skills
- Clear, skilled written and spoken English
- Organized, detail-focused, and keen to take ownership as you grow

Nice to have

- Hands-on experience with AI tools, automation or business systems




- An example of a process you've improved
- Experience with an ERP or cloud accounting system (Odoo an asset)
- Experience setting up workflows or integrations (for example Google Workspace, Apps Script, Zapier or similar)
- Manufacturing, distribution or logistics background
- Accounting diploma or progress toward a designation

What we offer

- $20.00–$24.00/hour based on experience, Full time role
- Hands-on training in our systems, accounting processes and AI tools
- A 12-month development plan
- Direct access to the AI development team and real room to grow with the business

How to apply Send your resume and a short note (3–5 sentences) about something you taught yourself recently, such as a tool, a skill or a system, how you went about learning it, and what difference it has made for you, at work or in everyday life. Please include your earliest available start date. Shortlisted candidates will complete a short practical exercise as part of the interview.

Posting disclosures

- This posting is for an existing vacancy.
- We will use AI tools to help review and organize applications. All hiring decisions are made by people.
- Applicants who are interviewed will be told the outcome within 45 days of their last interview.
- We welcome applications from all qualified candidates. Accommodations are available on request throughout the hiring process.

Pay: $20.00-$24.00 per hour Expected hours: 40.0 per week

Benefits

- Casual dress
- On-site parking

Application question(s):
- Send your resume and a short note (3–5 sentences) about something you taught yourself recently, such as a tool, a skill or a system, how you went about learning it, and what difference it has made for you, at work or in everyday life
- What is your earliest start date?

Work Location: In person

📌 Office Operations & Systems Coordinator (Etobicoke)
🏢 Reston Pallet Solutions
📍 Etobicoke