This is technical and clerical non-supervisory work in auditing payroll matters for the purpose of processing payroll. The work involves examining and processing personal documents and making appropriate changes to records.
A person in this position maintains payroll-related accounts and is responsible for payroll reconciliation processes. Researches and advises on complex matters. May perform periodic internal audits and prepares materials for internal/external auditors.
The employee reports to an individual with oversight responsibility or higher officer, in planning, coordinating and directing activities of the unit. Work is performed under the direction of a higher level officer and is reviewed for accuracy and adequacy of the work.
Duties and Responsibilities
- Audits leave balances and enters information in related systems.
- Audits bi-weekly payroll and related documents.
- Makes corrections and changes to employee records.
- Processes payroll related documents.
- Responds to written and verbal request.
- Assists with budget preparation and budget monitoring.
- Provides reports to higher level officer as needed and required.
- Files documents for future reference.
- Performs other related duties.
Minimum Qualifications
- An AA degree in Business Administration, Public Administration, Accounting or related field and three (3) years clerical experience dealing with figures or payroll activity.
OR
- High School Diploma or its equivalent, and five (5) years clerical experience, preferably dealing with figures or payroll activity.
Position Factors
FACTOR 1 - KNOWLEDGE SKILLS AND ABILITIES:
- Knowledge of departmental rules, regulations, policies and procedures.
- Knowledge of government processes.
- Knowledge of basic computer operations.
- Knowledge of the VI Code.
- Ability to handle multiple tasks.
- Ability to problem-solve.
- Ability to work constantly and rapidly with numbers and figures.
- Ability to make arithmetic computations rapidly and accurately.
- Ability to communicate effectively with all persons contacted during the course of work.
- Ability to read and comprehend and complete simple reports.
FACTOR 2 - SUPERVISORY CONTROL:
The employee receives instructions from higher level officer. Work is reviewed upon completion for accuracy and completeness.
FACTOR 3 - GUIDELINES:
Guidelines consist of the VI Code, policies and procedures and standards of operations. The employee follows directives from higher level officer and uses skills and abilities.
FACTOR 4 - COMPLEXITY:
Most duties are recurring and time consuming. Employee must be able to handle moderate complex situations. If a complex situation arises, the work is referred to a higher level supervisor for appropriate action.
FACTOR 5 - SCOPE AND EFFECT:
To support and maintain the entire payroll processing functions and any related duties, critical to meeting the mandates and applicable laws for operations of payroll processing and related matters.
FACTOR 6 - PERSONAL CONTACTS:
Contacts are made with employees within own agency as well as outside agencies and individuals to complete assignments and obtain additional information/reporting.
FACTOR 7 - PURPOSE OF CONTACTS:
The purpose of the contacts is to obtain and/or exchange information relative to the task (s) at hand.
FACTOR 8 - PHYSICAL DEMANDS:
Work involves some lifting, pulling and pushing of boxes, stooping, standing and walking.
FACTOR 9 - WORK SETTING:
Work is performed in an air conditioned office setting with adequate lighting.
📌 Payroll Audit Analyst - STTJ (Canada)
🏢 US Virgin Islands Department of Education
📍 Canada
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